Click here to view a field-by-field explanation of the Voucher Report, or follow the text-only explanation below. You may also click on the name of any field to view the field-by-field explanation.

1. Special Instructions: A request for receipt and equipment information may appear here. Payment will not be made until receiving and equipment information is completed and one copy of this voucher is returned to Accounts Payable, 202 PCO (Note: Departments are mailed two copies of this voucher report).
2. Month/Day/Year: Date of the voucher report.
3. Page: Indicates the number of pages contained in the voucher report.
4. Requester Name and Location: The name, building and room number of an individual in the department who can answer questions regarding the placement or payment of this order.
5. Department: The ordering department name as listed in the GL:M chart of values.
6. Vendor Name and Remit Address: The name and address to which the check will be mailed.
7. Remit Vendor Number and Location: Vendor number and remit location assigned by the Vendor Maintenance Staff in the Purchasing Department.
8. Voucher Number: The voucher number assigned by the Accounts Payable Department when the invoice or credit memo was entered.
9. Invoice Number: Identifies the vendor invoice or credit memo number.
10. Invoice Date: Identifies the date of the attached invoice or credit memo.
11. Terms: The vendor payment terms.
12. Discount Due Date: The date Accounts Payable must issue the check to take advantage of the vendor's discount terms.
13. Scheduled Due Date: The date Accounts Payable will issue the check to pay the invoice for this voucher.
14. Control Group Number: This field is for internal Accounts Payable purposes only.
15. Purchase Order: The number assigned to this order by the Purchasing Department.
16. LIN: The line item number.
17. PO LN: The Purchase Order line number.
18. UOM: The unit of measure on the purchase order, invoice, or credit memo.
19. Qty: The number of units being invoiced or credited.
20. Description: The description of the item on the purchase order, invoice, or credit memo.
21. Unit Price: The price per unit being invoiced.
22. Ext Amt: The total dollar amount being invoiced for this line item (unit price multiplied by quantity).
23. MFK: The Master File Key(s) default from the purchase order, and indicate which account(s) will be charged for the payment of this invoice.
24. Voucher Comments: Additional or pertinent information from the vendor or Accounts Payable Dept. regarding this invoice, credit, or purchase order.
25. Discount Amount: The dollar amount of any cash discount.
26. Freight: The freight charges billed on the invoice.
27. Sales Tax: The sales tax billed on invoice. The University pays only in special circumstances (e.g., when items are purchased and used out of state). (See Iowa Code, 1977, Section 422.45).
28. Use Tax: The use tax billed on invoice.
29. Gross Amount: The total dollar amount that will be paid to the vendor for this invoice.
30. Has Merchandise Been Received?: Check Yes or No.
31. MFK Changes Authorized & Date: Departments have the ability to do CV changes through the APPO Web pages or through GLDSS. When necessary, enter a departmental signature authorizing Accounts Payable to execute a post-payment Change Voucher (CV) for capital equipment iacct only. The correct MFK must be provided and a copy of the form returned to Accounts Payable, 202 PCO.
32. Departmental Receipt & Date: This field must be completed by the department on all vouchers, and the form maintained for up to three years for audit control.
33. Asset Management Information: This section must be completed for all capital equipment purchases on institutional accounts 6083, 6730, 6731, 6740 and 6741. Provide serial #, model #, location, and custodian.

AP/PO System Home Page.
Accounts Payable Home Page.
Purchasing Home Page.
University of Iowa Home Page.