EQUIPMENT
RENTAL
About our
service

Items we stock

Repairs

Returning equipment

Stolen or lost
equipment

UI requisition form

MFK addendum form

Equipment Rental is a self-supporting operation which provides UI departments with items such as computers, monitors, cameras, printers, faxes, and other office and AV equipment for short- and long-term rental. The service is available only to UI departments and related agencies using standard University of Iowa requisition forms. No direct rentals to students, staff, or the general public are allowed.

To rent equipment
A department wishing to rent equipment from our inventory should mail, email or fax a signed requisition to us. See Items we stock, at left, for a price list that will give you an idea of the types of equipment currently available. We limit our stock to certain commonly requested models and configurations.

When we receive your requisition and if the equipment you need is in stock, we will schedule delivery of your order for the soonest possible date. We deliver to the requester's address at the top of the requisition form unless we're given other directions. If you want an item delivered on a specific date or time of day, specify that in the body of the requisition. Most of the time we can accommodate same-day or next-day delivery requests. There is no extra charge for delivery. Arrangements can also be made for someone in your department to pick up equipment at our warehouse with the proper paperwork in hand.

Charges begin on the date the equipment is delivered to the requesting department and end on the date we are notified that the department is finished with the rental. With most of our equipment there is no problem extending the rental period beyond what was originally requested. Just call us to let us know this needs to be done and to give us an estimate of the new return date. All monthly rates are prorated for short-term, daily rental.

Rental and sales of older equipment
From time to time Equipment Rental has older, but still usable laptop computers that we are willing to either rent at reduced rates or sell to UI departments. If the rental or purchase of an older, low-cost laptop is something that makes sense for your department, contact Equipment Rental to see what might be available. For example, at present there are at least two dozen laptops—primarily Dell, Sony, IBM and Toshiba—that have been earmarked for possible sales to departments at prices ranging from $250 to $750. (Please note that we are not allowed to sell equipment directly to University staff or students, or to the general public. This type of transaction must be handled through University Surplus.)