Awards >> Tuition Assistance Program
Tuition Assistance Program
The Tuition Assistance program allows eligible staff to apply for financial assistance to help defray the cost of tuition only fees for one college credit course (up to four semester hours). This online application process is located in the HR Self-Service Center site. Listed in My Information under the Learning & Development tab, eligible applicants complete and send the application through the Workflow System for approval and processing.
In addition to central allocations, UI Staff Council has also provided Coca-Cola funds for additional scholarships.
Semester Application Deadlines: November 22 (spring), April 20 (summer) & July 20 (fall)
- Tuition Assistance Eligibility Requirements
- Program Guidelines
- Reimbursement
- Amended Application
- Funding
- Conditions
- Special Circumstances Application (for department-funded courses only)
- Reportable Tax Information
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Employee Eligibility Requirements
- All faculty and staff who are not eligible for tuition assistance through the Hospital Human Resources Tuition program. UIHC employees eligible for the Hospital Tuition Program must submit applications through the Hospital Tuition Program. Please visit their website at: http://www.uihealthcare.com/depts/humanresources/index.html or call 356-2008 for eligibility and application information.
- Position must be a "regular appointment", 50% time or greater.
- Must be employed one continuous year by the application deadline in a "regular" appointment.
Applications will be processed, and staff will be notified of any award status. Applying for the program does not gurantee assistance.
- All applicants with satisfactory performance requesting funds for tuition assistance will be prioritized as follows:
1st Priority: Regent Institutions
2nd Priority: Institutions of Higher Education with a partnership agreement with Regent Institutions
3rd Priority: External Accredited Institutions
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All eligible staff whose performance is satisfactory may receive University support for coursework that the employing member's department certifies is work-related.
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This coursework can be completed either at The University of Iowa or other accredited universities or colleges.
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University employees who meet the eligibility requirements and are working on undergraduate degrees will be considered to meet the work-related eligibility requirement.
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Employees must be registered for the course indicated on their application before the start of the semester before their application can be considered. Please notify Learning & Development of any changes in the application.
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Tuition Assistance will be awarded for tuition fees only.
Coursework: Support is limited to tuition for one credit course (up to four semester hours). The rate allowed will not exceed the equivalent semester hours listed in The University of Iowa’s Liberal Arts Resident Undergraduate or Graduate rate amounts as outlined in each year’s tuition rate schedule.
If you are awarded assistance for an external course, you will receive reimbursement after successfully completing the course. The awarded course must be started in the semester it is awarded and must be completed within one year of the semester awarded.
(If you are receiving funds of up to four credit hours or more from another university source, such as your department, please do not apply for central HR tuition assistance).
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U of I Coursework: If awarded tuition assistance for UI coursework, the amount will be credited directly to the staff member's U-bill. Please be aware that the tuition assistance credit may not appear on the U-bill before the first tuition due date of a semester. Employees with U-bill payroll deduction may choose to rescind it before the due date. To do so please contact the University Billing Office at 335-0070.
- External Coursework: If awarded tuition assistance for external coursework, the staff member will initially pay for external course registration. Tuition assistance will not be paid until after successful completion of the external course, which must be completed within one year of the semester the assistance is awarded.
- To be reimbursed for external coursework, the staff member must present a transcript, and submit a tuition reimbursement letter from the college indicating the amount of tuition assessed (identifying the specific dollar amount paid for tuition) for the authorized class. This document must be completed in it's entirety for reimbursement to occur.
- Please mail or campus mail to the University Billing Office in Room 5, Calvin Hall for reimbursement. (Tuition reimbursement cannot be made payable to you until the University Billing Office receives this information.) You will receive a check in approximately two weeks or a direct deposit (if previously set up with the University Billing Office) in approximately one week. The direct deposit form may be done on-line on Web ISIS.
Tuition assistance must be used during the semester for which it is awarded. If awarded, but the staff member withdraws from the course, the funds will be reverted to the Tuition Assistance Program and the staff member is responsible for any fees. Please notify UI Learning & Development if the class is being dropped. Failure to do so may result in the denial of assistance by this program.
Please keep in mind that limited funds are available. We will ask that employees take seriously their commitment toward the completion of each course funded by this program.
Faculty and staff members must notify UI Learning & Development of any changes to the application.
Some departments are able to fund the applicants tuition assistance. Please check with your department before requesting funds from the central allocation.
Faculty and staff must remain available for regularly scheduled work hours. Any accommodations or modifications related to work hours for classes require approval of the employing unit.
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Faculty and staff must be continuously employed during the duration of the course in order to be eligible for tuition assistance through this program.
If your department is funding your course and there are special circumstances such as those listed below, please complete the Special Circumstance Application Form (for department-funded courses only). Please notify UI Learning & Development to acquire this form.
This form can be used by departments if:
- The department is funding the course, but the applicant does not meet the eligibility requirements, prohibiting them from using the online application.
- The department would like to provide funding for a course for an applicant after the application deadline. (Once the application deadline has passed, the online form does not permit the applicant to apply for that semester).
If your employer pays more than $5,250 for educational benefits for you during the year, you must generally pay tax on the amount over $5,250. Your employer should include in your wages (Form W-2, box 1) the amount that you must include in income.