Here you'll find information and links  for traveling domestically for the University of Iowa.

• Actual meal expenses should be claimed and may not exceed the daily allowance for each destination.
• Meal tips should be included in the meal claim and may not be claimed as a separate expense. 
• Claims up to the full maximum are allowed on full days of travel
• On partial days of travel, allowances are prorated based upon departure and return times as defined below, allowing 20 % of the daily allowance for breakfast, 30% for lunch, and 50% for dinner. These individual allotments are defined for the purpose of determining the correct daily allowance only.  Individual meal claims do not have to fall within these specific meal parameters.   Actual costs can be distributed among the meals in any manner as long as the total claim for each day does not exceed the maximum allowance for that day.
• Meal costs over the maximum allowance are at the traveler’s expense.
• Alcohol is not a reimbursable travel expense.
• Attach a receipt for any individual meal claim of $75 or more.

Travel status is defined as the time the traveler leaves their home or office until the time the traveler arrives at their home or office (not flight times).

Other Meal Situations:

• Shared meals -- If one person paid for meals for another individual(s) these expenses should be claimed on the travel voucher of the individual who paid.  The person who did not pay should not claim an expense for that specific meal on their voucher. If the other individual(s) is a University of Iowa employee, “split” that expense on the travel voucher and provide each person’s HawkID and amount of their claim/meal.  If not a UI employee, provide their name and affiliation in the comments box of the travel voucher.
• Taxable Meals - Meal costs reimbursed to faculty and staff for non-overnight trips are subject to withholding and reported as taxable income in accordance with Internal Revenue Service regulations.
• Business meals while in travel status. When the primary purpose of a meal is for conducting University business and other individuals are included, the names, business affiliations, and purpose of the meeting/meal must be provided. These meal claims are subject to the Food and Beverage policy   guidelines rather than  individual travel meal limits. An itemized receipt must be attached

• The round trip distance traveled is more than 100 miles or the total time involved (travel time and conducting business) is greater than 4 hours, and the traveler chose to use his/her personal vehicle.

• The round trip distance traveled is less than 100 miles or the time involved (travel time and conducting business) is 4 hours or less.
• The round trip distance is less than 100 miles or the total time involved (travel and conducting business) is 4 hours or more and a motor pool vehicle is requested, but is not available.
• Use of a motor pool vehicle is not possible or not feasible (i.e. faculty or staff members are located in an area not served by campus motor pools).

For trip dates in the past other rates may apply:

In the event you are involved in an accident in a non-owned, rental, private, or borrowed vehicle while you are conducting University business, do not settle or pay a claim directly with a car rental or insurance company. Instead report the accident immediately to:

Department of Risk Management, Insurance & Loss Prevention
305 Plaza Centre One
(319) 335-0010

Frequent flyer miles earned on University Business travel are considered the property of the University of Iowa. Frequent flyer credits used towards travel on University Business, whether earned on personal or business travel, are not reimbursable as there is no cash outlay for such a transaction.

Procurement Card with Travel Upgrade. This card allows most travel expenses to be charged. It is an excellent tool for paying travel expenses as well as other departmental expenses.

Procurement Card without the Travel Upgrade. One of the departmental credit card's biggest advantages is that it offers an option of prepaying conference registration fees in a faster, more convenient way than by Voucher & Invoice. When submitting the Credit Card Voucher after payment has been made, the department must provide a copy of the registration form, traveler's name, social security number, trip dates and location of conference.

For information on obtaining a Visa Card and on what items may purchased with this card see the Procurement Card Training Manual on the Policy menu of the Procurement Card web site