Table
of Contents, in parentheses, following chapter and policy name.
When applicable, policy texts are followed by their legal sources:
IC=Iowa Code, IAC=Iowa Administrative Code, RPM=Regents
Policy Manual, CFR=Code
of Federal Regulations.
Interpretation and Application of Policies
Some of the more complex policies are followed by a "Review" that includes
a policy summary and/or frequently asked questions. The Office of the General
Counsel continues to offer assistance in interpreting policies and presenting
training sessions. The Offices of the General Counsel and of the Senior Vice President
for Finance and Operations may be contacted for facilitating policy development
and review.
What's New in the Operations Manual
Please check What's
New in the University of Iowa Operations Manual for redlined versions
of policies added or amended throughout the year. We also will continue to
notify the University community of new policies through fyi and other
campus publications.
Reference Copies of the Operations Manual
Reference copies of the Operations Manual are available in the following offices: President, Executive Vice President and Provost, Vice Presidents, General Counsel, Ombudsperson, Equal Opportunity and Diversity, Human Resources, University
Librarian, and University Archivist, as well as the offices of the collegiate deans.
We rely on and appreciate your continued assistance in updating the Operations
Manual. We hope you find it a useful reference.
Sincerely,
Douglas K. True
Senior Vice President for Finance and Operations
Introduction
The University of Iowa is governed by state and federal law, administrative regulations,
and policies of the Board of Regents, State of Iowa, which provide broad direction
on University affairs. This 2008 University of Iowa
Operations Manual contains
University administrative, financial, and community policies, as well as certain
University-level implementing procedures. These policies and procedures have
been developed to supplement and clarify Regent policy and to incorporate specific
requirements of federal, state, and administrative rules and regulations.
Scope of Manual
A University policy may include governing principles, it may either mandate
or constrain action, it may ensure compliance with laws, or it may mitigate
the University's risk. A policy is a set of rules or guidelines that has
been officially sanctioned by the President of the University and that has
University-wide application. Some University policies, though carrying institutional
force and effect, are not included in the Operations Manual. Divisional,
collegiate, or departmental procedures and guidelines, although useful and
important, do not meet these criteria, and therefore are not published in
the Operations Manual. Such procedures and guidelines shall not conflict,
or have the potential to conflict, with University policies. Although not
University policies, some of these procedures and guidelines are referenced
in related Operations Manual sections, as appropriate, and/or linked
to this site. Noncompliance with a University policy and/or related implementing
procedure, or with other divisional, collegiate, or departmental procedure,
may result in discipline.
PROTOCOL FOR APPROVAL OF UNIVERSITY POLICIES FOR THE UNIVERSITY
OF IOWA OPERATIONS MANUAL
Official copies of the University of Iowa Operations Manual (OM) are
on file with the University Secretary, and, as required by the Iowa Administrative
Code, in the Office of the Senior Vice President for Finance and Operations, in
the University Libraries, and in the Office of the Board of Regents, State
of Iowa. Policies proposed for incorporation into the OM shall be approved
under the following protocol.
In addition, overarching OM policies and procedures may be supplemented by
departmental procedures that describe policy implementation practices. These
supplemental procedures may be referenced in, and/or linked from, the relevant
OM section, as appropriate. When changes are made to referenced and/or linked
procedural materials, notice and copies of the revised procedures shall be
provided in electronic form to the OM editor. These cross-references and links
will be added to the OM as deemed appropriate.
NEW POLICIES
1. New University of Iowa policies will be added to the OM upon the approval
of the President, who may seek advice from the Vice Presidents Group. Once
approved, the policy will be sent by the President, or designee, together with
a letter approving the policy, to the Senior Vice President for Finance and Operations,
who will assure its inclusion in the Operations Manual.
2. New policies developed and approved by the Board of Regents will be added
to the OM if reviewed and approved as required in paragraph 1 above. In addition,
new University of Iowa policies required by and developed in response to new
Regent policies will be submitted for prior approval to the Regents if deemed
appropriate by the President.
REVISED POLICIES
1. University-initiated revisions affecting the substance of existing policies
which were initially adopted with the review and approval of the Board of Regents
must be approved by the President (who may seek advice from the Vice Presidents
Group) and the Board of Regents. They will be added to the OM when the policy
is sent by the President, or designee, together with a letter approving the
policy, to the Senior Vice President for Finance and Operations, who will assure its
inclusion in the Operations Manual.
2. All other revisions affecting the substance of existing policies must
be developed in consultation between the office(s) and department(s) responsible
for a given policy and the OM editor, and other constituents as appropriate,
prior to submission to the President for approval and inclusion in the OM,
in accordance with the protocol described in paragraph 1 above.
3. Non-substantive revisions affecting form, including editorial improvements,
may be made by the OM editor with the approval of the Senior Vice President for Finance
and Operations.
(Office of the General Counsel)
1.1 Membership
1.2 Mission, Powers, and Duties
1.3 State Agency Policy Making
(Office of the General Counsel)
2.1 Purpose and Mission
2.2 Tax Information
2.3 Organizational Charts and Mission Statements
2.4 The President
2.5 The Executive Vice President and Provost, Vice Presidents, and General Counsel
2.6 The Director of The University of Iowa
Hospitals and Clinics
2.7 The Deans
2.8 Advisory Bodies
2.8(1) The University Faculty Senate
and Faculty Council
2.8(2) The Association of Emeritus
Faculty and Emeritus Faculty Council
2.8(3) University Staff Council
2.8(5) The University of Iowa Student
Government
(University of Iowa Student Government; Office of the
Vice President for Student Services and Dean of Students)
2.8(6) General Charter for University
Committees
(University of Iowa Student Government; Staff Council;
Faculty Senate; President of The University of Iowa)
2.8(7) Information Technology Advisory
Committee Charter
(University of Iowa Student Government; Faculty Senate;
President of The University of Iowa; Information Technology Advisory
Committee)
2.8(8) Campus Planning Committee Charter
(University of Iowa Student Government; Staff Council;
Faculty Senate; President of The University of Iowa; Campus Planning
Committee)
2.8(9) Council on Teaching Charter
(University of Iowa Student Government; Faculty Senate;
President of The University of Iowa; Council on Teaching)
2.8(10) Hancher Auditorium Committee
Charter
(University of Iowa Student Government; Staff Council;
Faculty Senate; President of The University of Iowa; Hancher Auditorium
Committee)
2.8(11) Committees on Funded Retirement
and Insurance Charter
(Staff Council; Faculty Senate; President of The University
of Iowa; Committee on Funded Retirement and Insurance)
2.8(12) Committee on Human Rights Charter
(University of Iowa Student Government; Staff Council;
Faculty Senate; President of The University of Iowa; Committee on Human
Rights)
2.8(13) Committee on Diversity Charter
(University of Iowa Student Government; Staff Council;
Faculty Senate; President of The University of Iowa; Committee on Diversity)
2.8(14) Committee on Lectures Charter
(University of Iowa Student Government; Staff Council;
Faculty Senate; President of The University of Iowa; Committee on Lectures)
2.8(15) Committee on University Libraries
Charter
(University of Iowa Student Government; Staff Council;
Faculty Senate; President of The University of Iowa; Committee on University
Libraries)
2.8(16) Committee on Parking and Transportation
Charter
(University of Iowa Student Government; Staff Council;
Faculty Senate; President of The University of Iowa; Committee on Parking
and Transportation)
2.8(17) Committee on Family Issues
Charter
(Faculty Senate; Staff Council; University of Iowa Student
Government; President of The University of Iowa; Committee on Family
Issues)
2.8(18) Committee on Recreational Services
Charter
(University of Iowa Student Government; Staff Council;
Faculty Senate; President of The University of Iowa; Committee on Recreational
Services)
(University of Iowa Student Government; Staff Council;
Faculty Senate; President of The University of Iowa; Research Council)
2.8(20) Committee on Student Health
Services Charter
(University of Iowa Student Government; Staff Council;
Faculty Senate; President of The University of Iowa; Committee on Student
Health Services)
2.8(21) Committee on Financial Aid
Advisory Charter
(University of Iowa Student Government; Staff Council;
Faculty Senate; President of The University of Iowa; Committee on Student
Services)
2.8(22) Committee on University Safety
and Security Charter
(University of Iowa Student Government; Staff Council;
Faculty Senate; President of The University of Iowa; Committee on University
Safety and Security)
2.8(23) Presidential Committee on Athletics
Charter
(University of Iowa Student Government; Staff Council;
Faculty Senate; President of The University of Iowa; Presidential Committee
on Athletics)
DIV. II
(Office of the General Counsel)
3.1 The University of Iowa Alumni Association
3.2 The University of Iowa Facilities Corporation
3.3 Iowa Law School Foundation
3.4 Iowa Measurement Research Foundation
3.5 Student Publications, Incorporated
3.6 The University of Iowa Foundation
3.7 The University of Iowa Health System
3.8 The University of Iowa Research Foundation
3.9 The University of Iowa Research Park
Corporation
