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Note: Effective December 2006, this policy has been revised. For individual changes, see the redlined version.
Summary of Steps in Classification Review Process for Professional & Scientific Staff Members
Step 1. Staff member or supervisor initiates request (request advances).
The initiator submits a letter to department/administrative unit requesting review, detailing changes in responsibilities discussed with the incumbent at his or her most recent performance evaluation, and giving the date of that evaluation.
The following must be enclosed with the letter:
b. Unit organizational chart,
c. Position description in effect when the position was last classified,
d. Position description of the proposed classification, if known, and
e. Date of the most recent employee performance evaluation must be documented on the PDQ.
Step 2. Supervisor recommends approval or denial (request advances).
Step 3. Department recommends approval or denial (request advances within 30 calendar days of initiation).
Step 4. Division/College recommends approval or denial (within 30 calendar days following receipt of the departmental recommendation).
If recommendation is approved, the documentation advances to the Associate Vice President/Director of Human Resources (see Step 6).
If the recommendation is denied, written notification is provided to the staff member, supervisor, and department giving reasons for denial that are based on the position's current responsibilities and the needs of the department.
Appeal. Upon written notification of the denial, the initiator of the request has 15 calendar days to submit a written request for appeal to the Chair of the Division/College Review Committee (DCRC) or, if the division/college does not have a DCRC, then to the Chair of the University Review Committee (URC). The written request for appeal addresses why the staff member or supervisor believes the division/college decision to be incorrect. In the written request for appeal, the initiator may ask to meet with the DCRC or URC in person. Such a request shall be granted.
If a written request for appeal is not submitted within the 15 calendar day period, the denial is final.
Step 5. The Division/College Review Committee (DCRC) or the University Review Committee (URC) recommends approval or issues final denial (within 30 calendar days of the Committee's monthly meeting). The individual originating the appeal will receive from the DCRC or URC the formal appeal decision giving specific reasons for upholding the denial or recommending the reclassification. Copies of this document will be forwarded to all parties involved in the original denial (staff member, supervisor, department, division, or college).
If the recommendation is approved, the documentation advances to the Associate Vice President/Director of Human Resources (see Step 6). The DCRC or URC decision is included as part of the reclassification review materials.
If the recommendation is denied, written notification is provided to the staff member, supervisor, and department, giving reasons for denial that are based on the position's current responsibilities and the needs of the department. This denial is final.
Step 6. Associate Vice President/Director of Human Resources issues final approval or denial (within 45 calendar days following receipt of the college/major administrative unit or DCRC/URC recommendation).
Division/College Review Committee (DCRC) Guidelines
Membership:
Two members appointed for 2 to 3 years.
One primary human resource professional or designee.
A representative in the requested classification, or someone knowledgeable of the position being sought, at the discretion of the DCRC/URC membership, appointed on an ad hoc basis.
Appointed by the division/college.
Meetings shall occur monthly when there is business to conduct.
University Review Committee (UCR) Guidelines
Membership:
Two members appointed for 2 to 3 years.
One primary human resource professional or designee.
A representative in the requested classification or someone knowledgeable of the position being sought, at the discretion of the DCRC/URC membership, appointed on an ad hoc basis.
Appointed by the Associate Vice President for Finance and Operations.
Meetings shall occur monthly when there is business to conduct.
(See III-3.2 Performance Appraisal for P&S Staff.)
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Step 1. Staff member or supervisor initiates request. (Request advances.)
The initiator submits a letter to department/administrative unit requesting review, detailing changes in responsibilities discussed with the incumbent at his or her most recent performance evaluation, and giving the date of that evaluation.
The following must be enclosed with the letter:
b. Unit organizational chart,
c. Position description in effect when the position was last classified,
d. Position description of the proposed classification, if known, and
e. Date of the most recent employee performance evaluation must be documented on the PDQ.
Step 2. Supervisor recommends approval or denial. (Request advances within 30 calendar days of initiation).
Step 3. Department recommends approval or denial. (Request advances within 30 calendar days of initiation.)
Step 4. College/Major administrative unit recommends approval or denial (within 30 calendar days following receipt of the departmental recommendation).
b. If the recommendation is denied, written notification is provided to the staff member, supervisor, and department, giving reasons for denial that are based on the position's current responsibilities and the needs of the department.
c. Appeal. Upon written notification of the denial, the initiator of the request has 15 calendar days to submit a written request for appeal to the chair of the University Appeals Committee (UAC). The written request for appeal addresses why the staff member or supervisor believes the division/college decision to be incorrect. In the written request for appeal, the initiator may ask to meet with the UAC in person. Such a request shall be granted. If a written request for appeal is not submitted within the 15 calendar day period, the denial is final.
b. Denial. If the recommendation is denied, written notification is provided to the staff member, supervisor, and department, giving reasons for denial that are based on the position's current responsibilities and the needs of the department. This denial is final.
University Appeals Committee (UAC) Guidelines
Membership:
Three members appointed 3 years.
One primary human resource professional or designee.
Two members appointed on an ad hoc basis who are knowledgeable of Professional and Scientific and Merit classifications.
Appointed by the Assocate Vice President/Director of Human Resources.
Meetings shall occur when there is business to conduct.
(See also P&S Classification Review Process Outline at www.uiowa.edu/hr/classcomp/reclass_ps.html.)
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