Policies, Resource Links, and Control Documents

Session #1 -- Ethics & Human Resource Compliance

• Does the college/unit communicate with faculty and staff with fiscal responsibilities about the importance of understanding and observing the University of Iowa Ethics Policy? (Link)
  
  
• Does the college/unit follow personnel and payroll policies as set forth by Human Resources?  (Link)
  

Session #2 -- Finance, Accounting, and Audit Compliance

• Does the college/unit require staff with fiscal responsibilities to attend relevant financial systems and processes training offered by Finance & Operations?  (Link)
  
  
• Does the college/unit have processes and monitoring activities in place to ensure compliance with the University's Cash Handling Policy? (Link)
  
  
• Does the college/unit submit the required information to Financial Management to ensure compliance with the Service Center Policy? This may include the submittal of financial statements, amounts billed to federal grants & contracts, total volume of activity and the calculation of proposed billing rates for the upcoming year. (Link)
  
  
• Does the college/unit communicate guidelines for reporting material financial risks, issues, errors, etc. to senior administrators within the college and to the Controller? (Link)
  
  
• Has the college/unit addressed and resolved outstanding internal and external audit issues? (Link)
  
  
• Does the college/unit perform review of transactions appearing in its general ledger reports to internal source documents on a monthly basis? (Link)
  
  

Session #3 -- Purchasing, Travel and Resource Usage Compliance

• Does the college/unit follow practices which help to ensure understanding and compliance with policies regarding use of University resources as set forth in the Operations Manual? (Link)
  
  
• Does the college/unit follow practices, including monitoring activities, which help to ensure compliance with University purchasing policies, travel policies and procurement card policies? (Link)

Session #4 -- Research & Gifts Compliance

• Does the college/unit encourage donors to direct their gift to the UI Foundation? For those gifts received directly by the University, are they deposited into appropriate gift accounts and applicable donor information forwarded to Grant Accounting? Does the college/unit have processes in place to ensure compliance with UI spending policies and restrictions imposed by donors? (Link)
  
  
• Does the college/unit formally route all externally sponsored applications, proposals and awards through the Division of Sponsored Programs or Clinical Trials Office? Does the college/unit have effective processes in place to ensure accurate disclosure and compliance with UI Sponsor policies? (Link)
  
  
• Does the college/unit have processes in place to help ensure timely compliance with UI policies and restrictions imposed by granting agencies and other sponsors, including, but not limited to, funding limits and allowability of costs? (Link)

Session #5 -- Non-cash Assets Management Compliance

• Does the college/unit perform reconciliations of non-cash assets and liabilities to supporting detail? (Link)
  
  
• Does the college/unit have processes in place to ensure effective custody over non-cash assets, including maintenance of accurate equipment inventory records, measures to prevent loss/theft of items, and compliance with University surplus/disposal policies? (Link)
  
  

Session #6 -- Records Management Compliance

• Does the college/unit maintain supporting documentation for its financial transactions, in accordance with retention guidelines set forth by the Records Management Policy? (The policy/guidelines related to this question will be updated in Fiscal Year 2009.  As a result, it is not required that units answer this question the first year. It will be effective for the FY 2010 Financial Sub-certification.) (Link)