The University of Iowa

Critical Incident Management Plan

 

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Critical Incident Management Team

In the event of a crisis incident, the Assistant Vice President & Director of the Department of Public Safety or designee will notify the Vice President for Student Life who will convene the Critical Incident Management Team (CIMT). The CIMT is comprised of members from UI administration and selected department heads. The CIMT will be assembled to address the immediate crisis and disband when the crisis has ended and normal operating systems are in place.

Critical Incident Management Team membership

The Critical Incident Management Team (CIMT) consists of:

Vice President for Student Life: Provides liaison with the President and Vice Presidents for reporting the status of the recovery operation and issues related to student matters.

Chief of Staff: Provides assistance to the President.

Assistant Vice President & Director of Public Safety: Provides the initial response to the majority of campus emergencies. Acts as liaison with the Vice President for Student Life.

Vice President for Legal Affairs & General Counsel:  Provides input to the CIMT on legal matters.

Executive Vice President & Provost: Provides liaison with the President and Vice Presidents for consultation on institutional instruction and faculty matters.

Vice President for Strategic Communication: Communicates with the news media, public, staff, faculty, and students.  

Vice President for Human Resources: Provides support for human resources elements of recovery and staff notification through University Relations.

Assistant Vice President & Director of Business Services: Provides input to the CIMT on University business matters related to the incident.

Chief Risk Officer: Acts as liaison with insurance carriers and claims adjusters. Coordinates insurance program with continuity planning programs.

Vice President for Research: Provides liaison to affected research areas.

Associate Vice President & Director of Facilities Management: Provides for the planning, construction, operation, and maintenance of University buildings, most campus grounds, and all utility systems.

Senior Vice President & University Treasurer: Communicates with the Board of Regents on response and recovery operations.

Associate Vice President & Chief Information Officer: Advises on issues related to ITS.

Vice President for Medical Affairs: Provides liaison to affected medical areas.

Additional members

 The CIMT may be expanded to include the following or others as needed:

  • Director of University Counseling Service
  • Senior Assistant Director of Human Resources
  • Director of Environmental Health and Safety
  • Associate Vice President and CEO of University Hospitals and Clinics
  • Director of University Housing & Dining
  • Director of Animal Resources & University Veterinarian

The CIMT’s role is to support the emergency field operations from the Incident Command Center. The CIMT will not respond to the scene nor will they manage the initial response to an incident. It is the responsibility of emergency responders at the scene to isolate, contain and neutralize the incident. 

 In accordance with National Incident Management System (NIMS), the CIMT will be responsible for managing and directing the activities of the various departments that will be involved in crisis response and recovery. During the initial stages of the crisis, the CIMT will be responsible for providing resources for field operations when requested. It is the responsibility of the person(s) in charge of the scene to communicate with the CIMT to provide status reports and to inform the team as to what resources are needed. The CIMT will be responsible for managing and directing the activities of the various departments that will be involved in crisis response and recovery.  

Critical incidents are defined as those situations which have the potential to cause injury or loss of life, major campus disruptions and property damage or loss. The following are examples of events which may be designated as a critical incident which would activate the CIMT. These are merely examples and do not constitute a comprehensive list of possible crisis events.

  • Fire, explosion, hazardous substance spill or other damage to campus property which may require closing the site temporarily or permanently.
  • Failure of utility systems to the extent that one or more buildings are without service.
  • An incident resulting in or with the potential for fatality or major injuries.

Critical Incident Planning Prioritization Criteria

  • Protect human life; prevent/minimize personal injury
  • Prevent/minimize damage to physical assets, including structures, animals, and research data
  • Protect the environment
  • Restore normal operations