Damage Assessment and Recovery
The Department of Public Safety shall be responsible for securing the incident site and notifying the designated representative (or alternate in designee’s absence) of the following departments:
Department of Risk Management, Insurance, and Loss Prevention
Chief Risk Officer
Alternate: Assistant Vice President & Director of Office of Business Services
Director, Building & Landscape Services
Director, Utilities & Energy Management
Director, Business & Financial Services
Director, Planning, Design and Construction
Alternate: Associate Vice President & Director of Facilities Management
University Housing & Dining
Alternate: Associate Director, Facilities and Operations
Office of the VP for Strategic Communication
Vice President for Strategic Communication
Alternate: Assistant Director & Director of University News Services
Office of General Counsel
Director Environmental Compliance and Senior Associate Counsel
Individuals so notified shall immediately respond, meeting for the purpose of determining the extent of damages, recovery activities, relocation needs, and public information needs that are immediately required.
Environmental Health and Safety
To the extent that hazardous materials or chemicals are involved, the Department of Public Safety shall notify Environmental Health and Safety. All emergency clean-up and recovery activities shall be subject to instructions of Environmental Health and Safety in accordance with the requirements of public authorities. See the Hazardous Materials Incident section for further information.
To the extent that damage is minimal and relocation of activities is not required, Facilities Management (FM) shall be responsible for all site clean-up, debris removal, and emergency or minor repairs. In the event that major remodeling or rebuilding is necessary, FM shall be responsible for preparation of plans, specifications or cost estimates for building remodeling, and equipment repair/replacement.
Property Loss Reporting Requirements
Preliminary reports regarding the cause of the loss, the extent of damage, and the plans for recovery and relocation shall be provided to the University Business Manager by the Chief Risk Officer within 24 hours, in accordance with the University Operations Manual, Section V Chapter 15.
All losses shall be reported by the Department of Risk Management, Insurance, and Loss Prevention to the State Board of Regents Office.