Questions? Contact Student Employment (319) 335-1460 EMAIL

On-Campus Employment
(Both Work-Study and Bi-Weekly Hourly)

After you have been hired by the University for an on-campus job, you and your employer will need to complete the following documents:

1. Bi-Weekly Student Appointment

2. Form I-9. This form is required for first-time hires or if completed previously, the Form I-9 must be completed every three years. This form must be completed by the student and the employer to verify eligibility for employment in the United States. Documents necessary to complete this form include a picture ID (University ID or driver's license) AND a social security card or birth certificate. This form must be completed within three days of the initiation of employment.

3. Form W-4

4. Authorization for Payroll Direct Deposit. Earnings will be directly deposited in any bank in the United States.

For on-campus part-time or Work-Study, the employing unit will create the appointment and complete the Form I-9 with the student. The appointment will be forwarded electronically for approval by the Student Employment area and then forwarded to the Payroll Office. The student will need to access W-4 nd Direct Deposit forms on the web via ISIS by logging in and then clicking on student records, HR Self Service & Earnings Statement and direct deposit and/or W-4 under Payroll Information.

Off-Campus Employment
(Work-Study Only)

1. Bi-Weekly Off-Campus Work-Study Appointment. This appointment is available from the Student Employment Office, Room 213 Calvin Hall. Students can either come in person to obtain the appointment (ID required) or call 335-1460 to request that it be sent to them.

2. Form I-9. This form is required for first-time hires or if completed previously, the Form I-9 must be completed every three years. This form must be completed by the student and the Student Employment Office to verify eligibility for employment in the United States. Documents necessary to complete this form include a picture ID (University ID or driver's license) AND a social security card or birth certificate. This form must be completed within three days of the initiation of employment.

3. Form W-4

4. Authorization for Payroll Direct Deposit. Earnings will be directly deposited in any bank in the United States.

Paychecks

Students are paid every two weeks based on the hours submitted to the Payroll Office on the Employee Time Record. Paychecks are directly deposited to the student's designated bank. Students may access their bi-weekly payroll deposit information on the web via ISIS by logging in and clicking on student records, HR Self Service & Earnings Statement and paycheck review under Payroll Information. The Bi-Weekly Payroll Schedule is available via the Payroll web site.

If you have questions concerning your paycheck, you should contact University Payroll, 120-30 University Services Building, 335-2381.

If You Don't Receive Your Paycheck

A student may not receive a paycheck for the following reasons:

1. The student fails to renew his or her Bi-Weekly Student Appointment. Some Appointments are issued for a limited time period, i.e., summer only, academic year only, or summer and academic year combined. Have your employer check the ending date of the your Bi-Weekly Student Appointment. If the appointment has expired and has not been renewed, a new appointment must be submitted.

2. The student did not get a Bi-Weekly Student Appointment when initially hired. When student gets hired by the University, an Appointment is required. It is the responsibility of the employer to insure that the student employee gets the appropriate Bi-Weekly Student Appointment and other corresponding documents.

3. The Bi-Weekly Student Appointment was not received in time to process before the biweekly cutoff date (see the E.T.R.'s Due column for the pay period in question on the Bi-Weekly Payroll Schedule). If the Bi-Weekly Student Appointment was late, the student should be paid the next pay period. Processing time at the Student Employment Office takes 3-4 working days during most of the academic year. During the peak times, (beginning of fall semester, beginning of spring semester and beginning of summer semester), it may take up to two weeks processing time at the Student Employment Office.

4. University Payroll does not have a completed Form I-9 for the student.

5. University Payroll does not have a completed employee time record.

6. University Payroll does not have a Direct Deposit Form.

Receiving Pay for Off-Campus Part-Time Employment

Payment for Off-Campus Part-Time Employment is established between the student and the off-campus employer.