Efficiency

Overview

Becoming more efficient helps the university fulfill its responsibilities to the people of Iowa and to its students. The measures outlined here reduce costs, but also streamline operations and steer resources toward core missions of teaching, research, and service.

Facilities

LEED certifications for ecologically sound and efficient building projects, including:

P. Sue Beckwith Boathouse (2009), LEED Gold

Sports Medicine Clinic (2009), LEED Gold

State Hygienic Laboratory (2010), LEED Gold

Stuit Hall renovation (2011), LEED Gold

Information Technology Facility (2011), LEED Platinum

Dental Science Building addition (2011), LEED Gold

College of Public Health Building (2011), LEED Platinum

Carver-Hawkeye Arena addition/renovation (2011), LEED Gold

Space Information Management System provides central and reliable record of all university space, tracking replacement values, operating costs, indirect cost recovery determinations, and space optimization

Substituting biomass fuel for coal at the university's main power plant has saved more than $6 million in nine years

Energy Control Center manages campus-wide energy usage and controls from a single site, with initial savings exceeding $500,000 per year

Energy Hawks team to evaluate and resolve energy-use issues, reducing the campus energy budget by nearly $1.5 million to date

Privatized on-campus apartment housing with facility fully operated by Balfour Beatty Campus Solutions, saving the university at least $30 million in construction costs

Construction managers for the largest UI Health Care and 2008 flood-recovery projects optimize opportunities for Iowa contractors and labor, saving millions and keeping economic activity within Iowa

Total cost of ownership framework guiding decisions about facility improvement or renovation and cutting backlogs in deferred maintenance

Razing Oakdale Hall produced annual net savings of $800,000 and eliminated cumulative deferred maintenance of $38 million

Building evaluation and functionality assessments triggered renovations of the Chemistry Building and Stuit Hall

Reorganization

College of Pharmacy merged Pharmaceutical Services with Center for Advanced Drug Discovery to create University of Iowa Pharmaceuticals

College of Dentistry and UI Hospitals and Clinics moved administration of the hospital dentistry program to the college, saving about $300,000

Human resources

Two successive years of reduced employee fringe benefit costs, saving $20 million for the current year

Free generic-drug option for employees has boosted generic use 22% and saved about $2 million per year

Student Dental Clinic Program offering no-charge care for employees and dependents saves approximately $100,000 per year in dental insurance claims

UI QuickCare clinics treat employees and dependents at no charge, cutting emergency room visits and saving about $1.6 million annually.

Comprehensive wellness initiatives improve productivity and attendance for work and class and are projected to save $3.38 million per year

Lean consultation on more than 80 projects per year, simplifying and improving business processes

Clinical trials contract negotiation time reduced 77%

Building project accounting capitalization process streamlined

Pharmacy prescription processing mail-out lead times reduced 89%

eDeposit daily deposit process reduced staff time 80%

Information technology

New fully integrated student information systemMAUI—dramatically improves handling of admissions and financial aid processes, course registration, billing, and other functions

Consolidated enterprise email systems to one for academic use and one for hospital use, using a consistent platform but allowing distinct regulatory and business requirements, saving an estimated $200,000 annually

Replaced mainframe computers​—saving about $800,000 per year—with a consolidated server center for campus and hospital operations, housed in a facility that's fully protected from extreme natural disasters

Server virtualization to cut initial and operational costs, projected to save $1.4 million per year

BOREAS-Net, a high-speed regional optical network developed with Iowa State University, the University of Minnesota, and the University of Wisconsin, supports education and research and has saved more than $1 million

Purchasing, accounts payable, and travel

Integrated inventory management system for campus and hospital operations permits auto-replenishment of inventory to reduce manual purchase orders and improve line-level purchase information for spend analysis and benchmarking

Academics

Continuous quality improvement plans developed for undergraduate courses

Undergraduate student success initiatives that have contributed to record improvements in 4- and 6-year graduation rates, saving students the cost of additonal tuition and fees