Employee Exit Process for HR Unit Representatives
The checklist tool provided here supports the transition process when University of Iowa employees end University of Iowa employment or transfer between units within the University. In addition to the Transfer/End of University of Iowa Employment Checklist, this packet also includes an Exit Survey for your use. Both the checklist and survey were created as a resource for HR Unit Representatives who do not already have procedures in place or who would like to modify their current procedures.
Transfer/End of University of Iowa Employment Checklist
This comprehensive form should be reviewed with the employee. The first two pages are divided into the “Department Responsibilities" and the ”Human Resources Responsibilities” and is to be completed by the department (HR Unit Representative, manager/supervisor or support person as best suits your area) and the exiting employee.
The last two pages are subtitled “Employee Responsibilities” and detail the steps the employee needs to complete.
HR Unit Representatives should ensure the checklist is fully completed, assisting the departing employee as necessary, and retain the “Transfer/End of University of Iowa Employment Checklist” in the employee’s personnel file.
Many colleges, divisions, or departments already ask their employees to participate either in an exit survey or an exit interview. If your college, division, or department does not already have something in place, an exit survey is included for your use. This same tool is also available on-line at:https://uiowa.qualtrics.com/SE/?SID=SV_7afcXo2vvf1ssVC
If employees use the on-line survey, data will be maintained by University of Iowa Human Resources staff and themes will be shared with colleges, divisions, or departments only when the volume is high enough to provide confidentiality of responses, or when issues that require immediate attention are identified. Units are encouraged to collect their own data rather than rely solely on the on-line survey.
Colleges, divisions, or departments who obtain this type of feedback from departing employees will be better equipped to implement process changes to help improve the work environment at the University. By participating in this activity, the departing employee can provide an excellent source of information to measure how well we are meeting our goal of making the University a terrific place to learn and work.
HR Unit Representative Exit Packet:
- Download from this site as a word doc.
- If you would like to print individual sections/pages of the packet, please use the "Print Range" option for your printer .
- Fill out on-line at: https://uiowa.qualtrics.com/SE/?SID=SV_7afcXo2vvf1ssVC
- If you wish to complete a paper version, download and print the survey section from the Exit Packet as indicated above.
Page updated July 2012