Supervisor Information/Responsibilities - FAQ
The questions and answers below are provided for supervisors and other involved management personnel of employees with work-related injury claims. This is an overview of the workers’ compensation claim filing process and other important information. This information is necessary for you to implement the correct workers’ compensation claim procedures.
- What are my responsibilities as a Supervisor/HR Rep?
- Does a First Report of Injury form need to be filled out if the employee claims they were injured on the job, but the department doesn't think the injury occurred while the employee was on the job?
- What if an employee is injured on the job, but does not wish to file a workers' compensation claim?
- What should I tell my employee about time off and pay?
- What forms do I need to complete?
- What is the definition of that term?
- What resources are available for additional assistance?
- I just found out that one of our employees injured themselves on the job two weeks ago. What do I do?
- Does workers’ compensation leave count against an employee’s FMLA leave entitlement?
- How does an employee transfer while on temporary work restrictions?
FAQ
What are my responsibilities as a Supervisor/HR Rep?
Meet with the employee to discuss the claim of injury/illness and appropriately complete the First Report of Injury form using the HR Self Service website. You must submit this document within 24 hours of the reported injury to Workers' Compensation in UI Benefits.
Direct the employee (and assist as needed) to obtain medical care from an approved provider.
Remind the employee to seek subsequent medical care related to this injury from an approved provider.All medical care (i.e., recheck appointments) related to this workers' compensation claim will be directed by approved providers as authorized by Sedgwick CMS.
Review with the employee information on the Patient Status Report (PSR) related to the indicated medical diagnosis, treatment plan, recommended physical restrictions, and next medical appointment date/time.This should take place within 24 hours of each medical appointment.
Review information on the current PSR with the employee to confirm indicated restrictions/capabilities and discuss the availability of appropriate temporary work.
Discuss appropriate work assignments and work schedule with the employee while considering indicated restrictions/capabilities.
Allow employee to work only when an updated PSR is provided following each medical appointment.You may discipline the employee for failure to provide the updated PSR from the authorized medical provider.
Complete the Missed Time Weekly Report and submit it weekly by 5:00 pm Monday to the UI Benefits Office.
Verify that the employee is placed on a leave of absence if they are missing time and choose not to supplement workers' compensation benefits with accrued leave.
Review the circumstances of the injury to determine if the provisions of the Family and Medical Leave Act (FMLA) apply.The provisions of the FMLA may apply in situations where workers' compensation missed time benefits are also involved.
Report knowledge of any irregularities to extenuating circumstances in the claim to the Sedgwick CMS representative in order to assist in the processing and investigation of the claim.
Does a First Report of Injury form need to be filled out if the employee claims they were injured on the job, but the department doesn't think the injury occurred while the employee was on the job?
Yes.Make sure all relevant details are included in the report.
What if an employee is injured on the job, but does not wish to file a workers' compensation claim?
Any time there is an on-the-job injury, a report must be filed.
What should I tell my employee about time off and pay?
You should explain the employee responsibilities, in person, as well as direct the employee to the Employee section of this web site.
What forms do I need to complete?
First Report of Injury Form – To be completed by the employee/supervisor on the Employee Self Service site under HR Applications within 24 hours of report of injury. Submitted by the University to appropriate parties documenting the work injury.
Missed Time Weekly Report – If necessary, to be completed by designated departmental staff to report employee hours of work, and restricted work assignments/hours etc. If employee will be missing at least a full day of work, the supervisor must notify Benefits within 24 hours of first absence, then weekly thereafter using the Missed Time Weekly Report. Form should be completed on the Employee Self Service site under HR Applications/Systems/Workers’ Compensation.
Restricted Work Assignment Form – If necessary, to be completed by designated departmental staff and employee. Information outlines the restricted work assignment due to work-related illness/injury. Download form: (pdf)
No Restricted Work Available Form – If necessary, to be completed by department outlining that accommodations for current restrictions not available.
Download form: (pdf)
What is the definition of that term?
What resources are available for additional assistance?
Visit our Resource page at: http://www.uiowa.edu/hr/benefits/wc/contacts.html
I just found out that one of our employees injured themselves on the job two weeks ago. What do I do?
Under workers' compensation law, the employer is required to provide workers' compensation benefits to qualifying conditions. Please file a first report of injury on the Employee Self Service site. The next step is to be sure the employee makes an appointment with UI Health Works in North Liberty. If the employee has medical documentation regarding the injury, please have the employee bring with them to their appointment. Once the employee has been seen, they are to provide you a copy of the Patient Status Report within one work day.
Does workers' compensation leave count against an employee's FMLA leave entitlement?
It can. FMLA leave and workers' compensation leave can run together, provided the reason for the absence is due to a qualifying serious illness or injury and the employer properly notifies the employee in writing that the leave will be counted as FMLA leave.
When an employee does not work due to a work related injury, the full workday is designated FMLA. When an employee works partial days, only the hours not worked are counted. Departments should use Code 56 FMLA Workers Comp to designate the absence as work-related FMLA.
How does an employee transfer while on temporary work restrictions?
An employee is eligible to transfer to another department or position while on temporary restricted work due to a work related injury if the following applies:
- the employee must be responsible for informing the other department of any temporary restrictions in place related to a work injury
- the hiring department must be able to accommodates the temporary work restriction in place at the time of the transfer
Questions? benefits@uiowa.edu