P&S Compensatory Time for Nonexempt Staff
The University of Iowa has a policy on compensatory time for P&S employees who are covered under the Fair Labor Standards Act (FLSA). Employees in those classifications listed are automatically covered under FLSA and those in "split" classifications may be covered based on the specific duties and responsibilities of each position. Any employee who earns less than $23,660 annually ($455/week) is also covered under FLSA. A report is available in Self Service (Human Resources Reports) to view employees covered under FLSA.
Professional and scientific staff members who are covered under FLSA will receive overtime compensation for hours worked in excess of forty in any workweek. The basic workweek is defined as 168 consecutive hours running from the first shift beginning on or after 12 o'clock midnight Sunday through the first shift beginning before 12 o'clock midnight the following Saturday. Only hours worked are used for the calculation of overtime.
Adjustments for overtime and undertime are made on the basis of Monthly Leave and Pay Adjustment Records or electronic data files submitted by the departments.
The codes to be used to record compensatory time in the Employee Time Record are:
75 - Compensatory Hours Earned
76 - Compensatory Hours Taken
77 - Compensatory Hours Paid
Compensation for overtime hours, as defined above, can be in the form of cash (at 1.5 times the staff member's base rate of pay) or compensatory time off sometime before the close of the current fiscal year in which it was earned. Such compensatory time is earned at the rate of 1.5 times the actual overtime hours. Accumulated and unused compensatory time at the end of the fiscal year must be paid in cash and cannot be carried over into a new fiscal year.
The appropriate departmental authority is charged with the final responsibility for deciding the method of compensating the staff member. The staff member's wishes regarding his or her preference for cash or taking time off will be considered in light of departmental budgetary, scheduling, and staffing needs. The appropriate departmental authority will schedule or designate the use of accrued compensatory time.