Parental Leave Scenarios
- Biological Birth/Recovery/Bonding Extends into New Calendar Year
- Biological Birth/Recovery/Bonding; Birth Mother Exhausts FMLA during Leave
- Biological Birth/Recovery/Bonding; Use of Catastrophic Leave, Unpaid Leave and FMLA
- Biological Birth/Recovery/Bonding, Birth Mother and Father are University Employees; Use of Paid Leave and FMLA
- Biological Birth/Recovery/Bonding, Father’s Use of Family Caregiving and FMLA Leave New 8/1/09
Biological Birth/Recovery/Bonding Extends into New Calendar Year
Background Information: Birth mother is a Professional and Scientific employee, in a 100% time appointment, is FMLA eligible and has not used any FMLA in 2009. Her leave accrual balance effective 4/15/09 is: 400 hours sick leave and 200 hours vacation.
Scenario: Pregnancy was disclosed to department 4/15/09. The child’s birth occurs 11/1/09. Medically related disability (also called recovery and parental leave) and bonding extends into next calendar year.
4/15/09 – 10/31/09 Prenatal intermittent appointments (16 hours)
Sick Leave: Uses 16 hours
Calculation: 400 sick hours balance, minus 16 hours, plus 84 hours accrued for April, May, June, July, August, September, and October (12 hours per month) creates a new balance of 468 hours available November 1, 2009.
FMLA: Uses 16 hours
Calculation: 480 FMLA hours balance, minus 16 hours leaves a balance of 464 hours. Complete Eligibility and Designation forms for prenatal care; include birth and bonding if leave is known.
11/1/09-12/11/09 Birth and Bonding: six weeks (240 hours) continuous medically related disability (also called recovery and parental leave) and bonding
Sick Leave: Uses 224 hours Holiday Leave: Uses 16 hours
Calculation: 468 sick hours balance, minus 224 hours, plus 12 hours accrued in November (12 hours per month) creates a balance of 256 sick hours available December 11, 2009.
FMLA: Uses 240 hours
Calculation: 464 hours balance, minus 240 hours (FMLA is charged to holidays when leave is continuous), leaves a balance of 224 hours. Complete Eligibility and Designation forms for these six weeks and the following six weeks including taking the leave into 2010, if not completed at time of prenatal.
12/12/09-12/31/09 Bonding (112 hours) that occurs in 2009
Vacation: Uses 96 hours
Holiday: Uses 16 hours
Calculation: 200 vacation balance, minus 96 hours, plus 144 hours accrued in April, May, June, July, August, September, October, November, and December (16 hours per month) creates a balance of 248 vacation hours available as of January 1, 2010.
FMLA: Uses 112 hours
Calculation: 224 FMLA hours balance, minus 112 hours (FMLA is charged to holidays when leave is continuous) leaves a 2009 balance of 112 bonding time that is unused for the year.
1/1/10-1/22/10 Remainder of bonding (128 hours) in calendar year 2010
Vacation Leave: Uses 112 hours
Holiday Leave: Uses 16 hours
Calculation: 248 vacation hours balance, minus 112 hours leaves a balance of 136 vacation hours available as of January 22, 2010.
FMLA: Uses 128 hours
Calculation: Employee is determined eligible for FMLA in 2010. 480 FMLA hours available for calendar year 2010, minus 128 hours (FMLA is charged to holidays when leave is continuous) (the maximum bonding leave of 12 weeks is now exhausted) leaves a balance of 352 FMLA hours available for a different FMLA event.
Biological Birth/Recovery/Bonding; Birth Mother Exhausts FMLA during Leave
Background Information: Birth mother is a Professional and Scientific employee, in a 100% time appointment, is FMLA eligible and has a FMLA calendar year balance of 250 hours available 5/15/09. Her leave accrual balance effective 5/15/09 is: 200 hours sick leave and 300 hours vacation.
Scenario: Pregnancy was disclosed to department 5/15/09. The child’s birth occurs 9/1/09. The birth mother will exhaust FMLA while on medically related disability (also called recovery and parental leave) and bonding leave.
5/15/09-8/31/09 Prenatal intermittent appointments (40 hours)
Sick Leave: Uses 40 hours
Calculation: 200 sick hours balance, minus 40 hours, plus 48 hours accrued in May, June, July and August (12 hours per month) leaves a balance of 208 sick hours available September 1, 2009.
FMLA: Uses 40 hours
Calculation: 250 FMLA hours balance, minus 40 hours leaves a balance of 210 hours. Complete Eligibility and Designation forms for prenatal care; include birth and bonding if leave is known.
9/1/09 – 10/12/09 Birth and Bonding: six weeks (240 hours) continuous medically related disability (also called recovery and parental leave) and bonding
Sick Leave: Needs 232 hours
Holiday Leave: Uses 8 hours
Calculation: 208 sick hours balance, minus 232 hours, plus 12 hours accrued in September (12 hours per month) leaves a balance of 0 sick hours and a need for 12 hours of vacation to cover absence.
Vacation Leave: Uses 12 hours vacation
Calculation: 300 vacation hours balance, minus 12 hours, plus 80 hours accrued in May, June, July, August, September (16 hours per month) creates a balance of 368 vacation hours available October 13, 2009.
FMLA: Needs 240 hours and exhausts FMLA balance of 210 hours prior to end six weeks
Calculation: 210 FMLA hours balance. FMLA exhausted prior to end of six weeks. On FMLA exhaustion change leave codes from FMLA sick to sick. Complete Eligibility and Designation forms for birth and bonding if not completed at time of prenatal.
10/13/09 – 11/23/09 Six weeks bonding (240 hours). Department can grant this six weeks bonding period or, if a break in leave occurs, grant any time prior to 8/31/2010 (one year from birth).
Sick Leave: 0 hours sick balance, plus 12 hours accrued in October creates a balance of 12 hours sick leave for use after November 1, 2009 (sick leave is not used after this first six weeks leave unless mother is ill).
Vacation Leave: Uses 240 hours vacation
Calculation: 368 vacation hours balance, minus 240 hours vacation, plus 16 vacation hours accrued in October (16 hours per month) creates a balance of 144 vacation hours available November 24, 2009.
FMLA: Exhausted during prior six week period.
Biological Birth/Recovery/bonding; Use of Catastrophic Leave, Unpaid Leave and FMLA
Background Information: Birth mother is a Professional and Scientific employee, in a 100% time appointment, is FMLA eligible and has not used any FMLA in calendar year 2009. Her leave accrual balance effective 5/15/09 is: 50 hours sick leave and 50 hours vacation.
Scenario: Pregnancy was disclosed to department 5/15/09. The child’s birth occurs 10/1/09. Birth mother will use catastrophic leave, unpaid leave and FMLA while on medically related disability (also called recovery and parental leave) and bonding leave.
5/15/09 – 9/30/09 Prenatal intermittent appointments (40 hours)
Sick Leave: Uses 40 hours
Calculation: 50 sick hours balance, minus 40 hours, plus 60 hours accrued in May, June, July, August and September (12 hours per month) leaves a balance of 70 sick hours available October 1, 2009.
FMLA: Uses 40 hours
Calculation: 480 FMLA hours balance, minus 40 hours leaves a balance of 440 hours. Complete Eligibility and Designation forms for prenatal care; include birth and bonding if leave is known.
10/1/09 – 11/11/09 Birth and Bonding: six weeks (240 hours) continuous medically related disability (also called recovery and parental leave) and bonding
Sick Leave: Needs 240 hours
Calculation: 70 sick hours balance, minus 240 hours, plus 12 hours accrued in October (12 hours per month) creates a 0 sick hour balance. Vacation and Catastrophic leave are needed to cover <158> hours for mother to be in pay status.
Vacation Leave: Needs 158 hours for absence to be in pay status
Calculation: 50 vacation hours balance, minus 158 hours, plus 96 hours accrued in May, June, July, August, September, October (16 hours per month) leaves 0 vacation balance. Catastrophic leave is needed to cover <12> hours.
Catastrophic Leave: Apply for and receive donations of 12 hours. The six weeks (240 hours) is in full pay status.
FMLA: Uses 240 hours
Calculation: 440 FMLA hours balance, minus 240 hours (runs concurrently with paid leave) equals a balance of 200 FMLA hours. Complete Eligibility and Designation forms for birth and bonding if not completed at time of prenatal.
11/12/09 – 12/23/09 Six weeks (240 hours) bonding. Department can grant this six weeks bonding period now or, if a break in leave occurs, anytime prior to November 11, 2010 (one year from birth) if employee wants to use leave later instead of now. If used now:
Sick Leave: 0 sick hours balance, is not applicable for use during this bonding period. 5 hours accruals earned November available December 1, 2009 available for a different event if needed later.
Vacation: 0 vacation hours balance, plus 6.09 hours accrued in November creates a balance of 6.09 hours available December 1, 2009. 6.09 hours used December 1, 2009
FMLA and Unpaid Leave: Exhausts FMLA Balance of 200 hours
Calculation: Unpaid leave of 224 hours. Complete unpaid FMLA leave transaction November 12-November 30, 2009. December 1 place on FMLA vacation leave 6.09 hours and FMLA Unpaid 1.91 hours. Complete unpaid FMLA leave transaction December 2-16 (FMLA is now exhausted) and change Unpaid leave transaction to personal unpaid December 17-23, 2009.
Bilogical Birth/Recovery/Bonding, Birth Mother and Father are University Employees; Use of Paid Leave and FMLA
Background Information: Birth Mother and Father are Professional and Scientific employees, each are in a 100% time appointment, are FMLA eligible in 2009 and 2010 and neither have used FMLA in 2009. Leave accrual balance effective 5/15/09 is: Mother- 200 hours sick leave and 100 hours vacation; Father- 600 hours sick leave, and 250 hours vacation; he has 40 hours of Family Caregiving Leave available in 2009.
Scenario: Pregnancy was disclosed to both University employing departments 5/15/09. The child’s birth occurs 12/1/09. Mother and Father share bonding leave.
Mother
5/15/09 – 11/30/09 Mother Prenatal intermittent appointments (40 hours)
Mother’s Sick Leave: Uses 40 hoursCalculation: 200 sick hours balance, minus 40 hours, plus 84 hours accrued in May, June, July, August, September, October and November (12 hours per month) creates a balance of 244 sick hours available December 1, 2009.
Mother’s FMLA: Uses 40 hours
Calculation: 480 FMLA hours balance, minus 40 hours leaves a balance of 440 hours. Complete Eligibility and Designation forms for prenatal care; include birth and bonding if leave is known.
12/1/09 – 1/11/10 Birth and Bonding: six weeks (240 hours) continuous medically related disability (also called recovery and parental leave) and bonding
Mother’s Holiday Leave: Uses 24 hours
Mother’s Sick Leave: Uses 216 hours
Calculation: 244 sick hours balance, minus 216 hours, plus 12 hours accrued in December (12 hours per month) creates a balance of 40 sick hours available January 1, 2010 for use in different event if needed later.
Mother’s FMLA: Uses 184 FMLA hours from 2009 allotment (December 1, 2009 to December 31, 2009) and 56 FMLA hours from 2010 FMLA allotment (January 1, 2010 to January 11, 2010).
Calculation: 440 FMLA 2009 hours balance, minus 184 hours (FMLA is charged to holidays when leave is continuous) leaves an unused 2009 balance of 256 hours as of 12/31/09. New 2010 FMLA allotment of 480 minus 56 hours leaves a balance of 424 FMLA hours for different FMLA events needed in 2010.
1/12/09 – 2/1/10 FMLA Shared Bonding: three weeks (120 hours) continuous leave
Mother’s Vacation: Uses 112 vacation hours
Mother’s Holiday Leave: Uses 8 holiday hours
Calculation: 100 vacation hours balance, minus 112 hours hours and plus 144 hours accrued for May, June, July, August, September, October, November, December and January (16 hours per month) leaves a balance of 132 vacation hours available February 2, 2010.
Mother’s FMLA: Uses 120 FMLA hours
Calculation: 424 FMLA hours balance, minus 120 hours (FMLA is charged to holidays when leave is continuous) leaves a balance of 304 hours available for a different FMLA event, if needed.
Father
5/15/09 – 11/30/09 Father attends prenatal intermittent appointments and pay during leave
Father's Family Caregiving Leave (FCL): Uses 40 hours
Calculation: 600 sick hours balance, minus 40 hours, plus 84 hours accrued in May, June, July, August, September, October and November (12 hours per month) creates a balance of 644.
Father's Vacation: Uses 0 hours
Father's FMLA: Uses 40 hours
Calculation: 480 FMLA hours, minus 40 hours leaves a balance of 440 hours. Complete Eligibility and Designation forms for Father’s participation in prenatal care include bonding if leave is known.
12/1/09 – 12/21/09 Shared Bonding: three weeks (120 hours) continuous leave called bonding
Father's Vacation: Uses three weeks (120 hours) vacation from December 1, 2009-December 21, 2009.
Calculation: 250 vacation hours balance, minus 120 hours, plus 112 hours accrued in May, June, July, August, September, October and November (16 hours per month) creates a new balance 242 vacation hours balance on December 22, 2009.
Additional vacation leave, if requested, should be considered by the department.
Father's FMLA: Uses 120 hours
Calculation: 440 FMLA hours balance, minus 120 hours leaves a balance of 320 hours for other FMLA events through 12/31/09. Complete Eligibility and Designation forms for FMLA bonding, if not completed during prenatal.
1/1/10-12/31/10
40 hours FCL is available for family illness in 2010.
480 hours FMLA, if eligible, is available for self and/or family illness in 2010.
Biological Birth/Recovery/Bonding, Father’s Use of Family Caregiving and FMLA Leave
Background Information: Father is Professional and Scientific employee, in a 100% time appointment, is FMLA eligible and has not used FMLA in 2009. Mother is not a University employee. Father’s leave accrual balance effective 7/15/09 is: 300 hours sick leave and 250 hours vacation. He has 20 hours unused Family Caregiving Leave carryover from 2008 and 40 hours available in 2009 creating a balance of 60 hours. Absence required for family caregiving is a benefit charged to an employee’s accrued sick leave credits.
Scenario: Pregnancy was disclosed to department 7/15/09. The child’s birth occurs 11/16/09. Father will use paid leave and FMLA for prenatal appointments, birth and bonding time.
7/15/09 – 11/16/09 Father attends intermittent prenatal appointments
Family Caregiving Leave (FCL): Uses 20 hours
Calculation: 60 hours balance, minus 20 hours, creates a balance of 40 hours available 11/16/09.
Vacation Leave: Uses 0 hours
FMLA: Uses 20 hours
Calculation: 480 FMLA hours, minus 20 hours leaves a balance of 460 hours. Complete Eligibility and Designation forms for Father’s participation in prenatal care; include birth and bonding if leave is known.
11/16/09 – 12/6/09 Birth and Bonding: three weeks (120 hours) continuous leave called bonding
Family Caregiving Leave (FCL): Uses 40 hours
Calculation: 40 hours balance, minus 40 hours (November 16 through November 20), creates a balance of 0 hours for the 2009 calendar year. A new 40 hours is available January 1, 2010 to care for ill family members.
Holiday Leave : Uses 16 hours (November 26 and 27)
Vacation Leave: Uses 64 hours
Calculation: 250 vacation hours balance, minus 64 hours, (November 23-25 and November 30-December 3) plus 80 hours accrued in July, August, September, October and November (16 hours per month) creates a new balance 266 vacation hours balance on December 6, 2009.
FMLA: Uses 120 hours
Calculation: 460 FMLA hours balance, minus 120 hours leaves a balance of 340 hours for additional bonding or other FMLA events through December 31, 2009. Complete Eligibility and Designation forms for FMLA bonding, if not completed during prenatal.
12/6/09 - 11/16/2010
Remaining 9 weeks (360 hours) of FMLA bonding leave may be taken prior to November 16, 2010; the baby’s first birthday. Vacation is used for pay status. Leave must be scheduled and approved by the department.