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Payroll Forms

Payroll-Related Forms and Templates

Absence Report

A request for approval of time away can be prepared using the online Absence Report available on the Employee Self Service web site or a specified departmental form.

Address/Name Change Form

Replaces "Employee and Student Address" form.  This document provides guidelines for Faculty, Staff, Retirees, Students and former Students to make changes to name and address.

Bi-Weekly Employee Time Records

These forms should be used to correct previously submitted biweekly hours or to report time that was not submitted online or electronically.

Direct Deposit Form (Payroll/Benefits)

Set up and maintain your direct deposit information for any bank in the continental United States using the Employee Self Service web site or hard copy paper form.

Election to Transfer Sick Leave to Vacation

This form is for faculty appointed on a fiscal year basis and Professional and Scientific staff members employed in departments who have elected to report sick leave and vacation usage in terms of days.

Employee Eligibility Verification (I-9)

All employees, citizens and noncitizens, must complete this form at the time of hire.

Monthly Leave and Pay Adjustment Records

These monthly time records are categorized by job classification.

Payroll Information Release Form

Permission to release your payroll information to the individuals or agencies that you approve.

Payroll Voucher

This form is used when paying an individual for a service, who is using a social security number, who is not employed by or associated with The University of Iowa, who may be working under a consultant or contractual agreement, or who is an independent contractor.

W-4 Withholding Forms

A withholding allowance certificate is required to be completed for the state in which you perform the services for The University of Iowa. 

W-5 Earned Income Credit Advanced Payment Certificate

This form is used if you are eligible to get part of the earned income credit (EIC) in advance with your pay and choose to do so.