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Payroll Forms

Absence Report

A request for approval of time away can be prepared using the online Absence Report available on the Employee Self Service web site or a specified departmental Absence Report Form.

Address and Name Change Information

This page provides information and guidelines for faculty, staff, retirees, students, former students and former employees to update or make changes to their name and address.

Biweekly Employee Time Records

These forms should be used to correct previously submitted biweekly hours or to report time that was not submitted online or electronically.

Direct Deposit Form

Set up and maintain your direct deposit information for any bank(s) in the continental United States using the Employee Self Service web site for multiple direct deposit accounts or hard copy paper form for ONLY one direct deposit account.

Election to Transfer Sick Leave to Vacation

This form is for faculty appointed on a fiscal year basis and Professional and Scientific staff members employed in departments who have elected to report sick leave and vacation usage in terms of days.

Employee Eligibility Verification (I-9)

Departments with new hires and rehires beginning employment on or after April 1, 2010, must complete the I-9 form electronically using I-9 eXpress.  The I-9 must be completed with in the first three days of paid employment.  Please refer to the Faculty and Staff Immigration Services website for more information.

Independent Contractor

This form will be reviewed by the Payroll Office to determine if the situation describes services by an Independent Contractor, or more closely resembles a request for employee-type services.

Monthly Time Records

These monthly time records are categorized by job classification.

Name and Address Change Information

This page provides guidelines for Faculty, Staff, Retirees, Students and former Students to make changes to name and address.

Payroll Information Release Form

Permission to release your payroll information to the individuals or agencies that you approve.

Payroll Voucher

The process for making an independent contractor payment to an individual who is providing a service to the University of Iowa and who is using a social security number or an individual tax identification number (ITIN) was converted to an electronic process.  Please refer to our notice web site for more information.

The paper Payroll Voucher form should only be used when paying an individual for a service, who does not have or will not provide either a valid social security number (SSN) or Individual Taxpayer Identification Number (ITIN).  It should also be used for making payments of $5,000 or more to individuals providing a service and receiving payment on a social security number (or ITIN), who are not employed by or associated with The University of Iowa, who may be working under a consultant or contractual agreement, or who are independent contractors.

W-4 Withholding Forms

A withholding allowance certificate is required to be completed for the state in which you perform the services for The University of Iowa.