Self Service Personal Information Overview
With an active HawkID and password, you can access the Employee Self Service site to view and maintain your personal information. Available categories include Payroll, Benefits, Time Reporting, LiveWell, Travel, Learning & Development, General and more…
HAWK ID and PASSWORD
New employees receive their Hawk ID and password shortly after starting employment with The University of Iowa. If you have not received your HawkID and password, please contact ITS at 319-384-4357. The Hawk ID and password are governed by a domain. If you encounter problems logging in, contact your domain Help Desk. There are several possible domains on campus – i.e., Iowa, UIHC, Dentistry, Healthcare, Medicine, Public Health, UIHC, etc. To find your domain, go to the Hawk ID Lookup page.
GENERAL
Following is a list of many of the topics available on the Employee Self Service website.
Annual Total Compensation Statement
A listing of your salary and fringe benefits as of July 1 subject to laws and University policies for the current fiscal year.
Appointment and Salary History
View your appointment and salary history at the University of Iowa since July 1, 1999. If you have had multiple simultaneous jobs, each will be listed with its own separate job number.
Demographics
Allows you to view and maintain your personal information such as gender, race, military status, etc.
My HR Unit Representative
Your HR Unit Rep is knowledgeable about HR policies and procedures and may be helpful in resolving workplace issues that you are unable to resolve through your immediate supervisor.
Stop Paper Mailings
Authorize the Payroll Office to stop mailing paper copies of your year end tax documents and Benefits Office Spending Account Recap Forms.
University Bill
View information regarding your current U-bill from the Cashiers Office, 5 Calvin Hall. You can pay your bill by selecting the pay bill option, authorizing a deduction from your University paycheck, or sending your payment to the Cashiers Office, Room 5, Calvin Hall.
Name, Address & Hawk Alert
Changes apply to all University systems. For payroll purposes, your name must match the name on your Social Security Card. For students, certain restrictions apply and you should contact the Registration Center at 30 Calvin Hall.
Keep your residing and campus addresses up to date to ensure prompt delivery of University mailings.
PAYROLL
Direct Deposit
Authorization for Payroll Direct Deposit - Employees starting July 1, 2006, or after are required to be paid by direct deposit. Earnings can be directly deposited in any bank(s) in the United States. Direct Deposit can be set up and changed on the Employee Self Service website. you have the option to set up direct deposit for up to three accounts. You will need your bank routing number(s) from a check and your account number(s). For more infomation on multiple direct deposit, please visit Multiple Direct Deposit FAQs. If the required direct deposit information is NOT set up prior to your first payment, a paper check is generated and sent to the Payroll Office. You will be required to set up direct deposit before this paper check will be released.
Paycheck History
Online access to your current and prior paycheck earnings statements. View an individual statement for a more detailed explanation of specific items on your check. Benefit deductions are for the next month and salary is for the current month. Adjustments are one month in arrears.
W-4 Tax Withholding
Set up and maintain your W-4 tax withholding information. View additional instructions for special circumstances such as exempt status, other state withholding and withholding rules for non resident of the United States.
Year-End Taxes
Access your current and prior year tax forms. Documents with yearly totals for fellowships, charitable donations and union dues are also available.
Charitable Giving
Start or stop a pledge for United Way, Iowa Shares, or Community Health Charities of Iowa. This pledge will be in the form of a monthly after tax payroll deduction. If you wish to contribute in a different way, please use the pledge card that you received in the mail.
Your pledge will take effect on January 1 and will run through December 31.
Savings Bond Enrollment
Establish or edit TreasuryDirect deductions from your check for savings bonds.
Information Release Form
The Information Release Form allows you to authorize the release of your Payroll information to third party individuals or companies.
TIME REPORTING
Some employees do not report their hours worked or time away with this online Time Reporting tool. Those employees should contact their supervisor for information about how to report their time.
Absence Request
A request for approval of time away can be prepared using the online Absence Request available on the Employee Self Service website or a specified departmental form (pdf).
Employee Time Records
View and enter hours to your biweekly or monthly time record. Submit completed time records to your supervisor for on line approval.
Vacation/Sick Leave Report
View your vacation and sick leave accruals, usage and available balances. Balances are always one month in arrears.