Faculty and Staff Colleagues:
If you have plans to travel abroad -- or should such an opportunity arise -- you need to know about the new International Travel Health Insurance and Emergency Services Program, recently adopted by the three Regent universities. The program is free for faculty and staff who are traveling internationally on University business (personal travel abroad is not covered). It is mandatory for students participating in University-sponsored study abroad programs.
Faculty and staff travelers (on University business) incur no cost for the program's premium, coverage, or services. To be covered, you must register your travel in advance through the University's ProTrav system. Once registered you are automatically covered.
Highlights of program coverage and services, which are provided by Cultural Insurance Services International (CISI), include:
- medical expenses for accident or illness
- expenses associated with emergency medical or security evacuation
- optional coverage (at the traveler's expense) for dependents accompanying UI faculty, staff, or students
- 24/7 travel assistance:
- medical referrals and prescription replacement
- assistance obtaining emergency cash or tracing lost possessions
- assistance obtaining legal services or replacement of lost documents
- pre-trip travel information, including security concerns regarding destination
A web site to provide details is under development. Meanwhile, please contact the Benefits Office at 319-335-2676 for additional information.
Associate Provost for Faculty Downing Thomas
Associate Provost and Dean of International Programs
Based on the following announcement, mileage and parking are allowed by state law in the case of work related injuries only. Reimbursements of this nature will be handled by the Benefits office.
Transportation to Treatment for Work-Related Injuries
Mileage reimbursement is provided for individuals using their personal vehicle to travel to and from treatment for a work-related injury. The Travel Reimbursement form can be requested from the UI Benefits Office at 335-2676. A receipt for parking is required if included in the reimbursement request.
Reimbursement of a taxi fee is provided for individuals traveling to and from their University work location to the UI HealthWorks Clinic in North Liberty, Iowa. The Travel Reimbursement form can be requested from the UI Benefits Office. A receipt for taxi fare is required.
The University of Iowa has established an account with Yellow Cab of Iowa City to provide taxi service to and from an individual’s University work location to the UI HealthWorks Clinic in North Liberty, Iowa. Individuals should call Yellow Cab of Iowa City at 319-338-9777 to request cab service. At the time of pick-up, individuals will be required to show their University ID to the Yellow Cab driver. The taxi will not wait during the clinic appointment. Rather at completion of the appointment, a return ride should be scheduled. Individuals using Yellow Cab of Iowa City and following the established process will not be required to pay a fee at the time of service.
Use of a University Vehicle for Transportation:
A University vehicle may be used for transportation to the UI HealthWorks clinic as approved by the employee’s department.
Use of Personal Vehicle to Transport a Colleague:
It is not recommended that individuals use their personal vehicle to transport a colleague to the UI HealthWorks Clinic for medical treatment. Mileage reimbursement will not be provided in this case.
Fleet Services offers portable GPS units for staff who will be traveling in unfamiliar areas. Travelers do not have to rent a vehicle to rent one of these devices. The cost is $5 per day. Several staff have rented these from Fleet Services instead of rental car agencies because our units are significantly cheaper. To make a reservation for one of our GPS units please call our office at 4-0564. Charges are paid through an interdepartmental requisition. ↑top
The receipt requirement threshold is increased to $75 for all travel expenses except airfare, rental car, hotel, train, and conference registration. This applies to domestic and international travel. An electronic or paper receipt is always required for these specific expenses, regardless of the cost. When business meals are claimed on a travel voucher, all of the requirements, documentation, and justifications outlined in the Food and Beverage policy still apply even if the expense is below the receipt requirement.
Hotel Allowances Raised
The university’s maximum allowance for hotels for domestic travel is: a) the conference site/headquarter hotel rate; b) another hotel equal to or less than the conference hotel; or c) up to 200% of the federal government allowance for the specified destination. ↑top
Questions may be directed to any of the following contacts: