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Conflict of Interest Procurement Procedures

University of Iowa Vendors that are classified as Conflict of Interest (COI) Vendors can be selected and entered on PReqs and eVouchers.  The process below applies only to transactions that involve COI Vendors.

PReq and eVoucher Approvers will be able to view and select Vendor records classified as COI vendors.  PReq and eVoucher transactions involving COI vendors have an additional level of review after all the departmental and purchasing workflow approvals are completed.

PReqs

• The following message displays in red in cases where a COI vendor has been selected on a PReq.

This vendor is a conflict of interest vendor and it will be forwarded for an additional level of review. This may create extra processing time for the form. If you have questions contact Jennifer-Jark@uiowa.edu or Julie-Bergeon@uiowa.edu.

• Once this additional level of review is complete on a PReq, the corresponding PO number displays.

Conflict of Interest Relationship Question on PReqs

• PReqs will also be forwarded for an additional level of review in cases where a Workflow Approver has answered “Yes, they have a personal or financial relationship with the vendor selected on the PReq.”  This response is displayed in the Workflow approval CFL column.  The vendor selected in these cases may or may not be a COI vendor.

e-Vouchers

• The following message displays in red in cases where a COI vendor has been selected on a e-Voucher.

This vendor is a conflict of interest vendor and it will be forwarded for an additional level of review. This may create extra processing time for the form. If you have questions contact Jennifer-Jark@uiowa.edu or Julie-Bergeon@uiowa.edu.

• Once workflow is complete and the voucher is waiting on vendor approval, the following message will also be displayed.  This message will disappear after vendor approval is complete.

THIS VOUCHER IS WORKFLOW COMPLETE AND IS AWAITING APPROVAL OF THE VENDOR.

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Board of Regents/UI Purchasing Approved Vendor List as of March, 2013

See: Conflict of Interest Policies