Surplus Pickup

The University of Iowa Surplus department is pleased to announce a new electronic upgrade to the surplus property removal process. An improved online property removal form has been redesigned to facilitate the removal process which will also enhance the sale and security of university property. These upgrades will give UI Surplus the ability to track potentially high profit sale items from the time the pick-up occurs until the item is sold while providing continual feed back to the departments throughout the removal process via automated e-mails. All surplus removal requests will now go through workflow to reduce the amount of time a request takes to arrive at the surplus department. Overall, these changes will provide better quality service to the university community.

  • Click here for the new online form.
  • Click here for instructions for completing the form

Feel free to contact Surplus for pick up and delivery questions at 384-3731.


UI Surplus staff will evaluate items and confirm if items have selling potential. Items $100 or more are assigned a tracking number. After an item sells, selling expenses such as advertising, auction fees, shipping, and other fees are deducted from the selling price.

Departments will be reimbursed for items that sell for more than $500. Departments receive a reimbursement of 75% of any item selling more than $500.

Things to know...

  • The UI Operations Manual states that all University-owned items must be disposed of by University of Iowa Surplus
  • Departments receive reimbursement for items selling for more than $500. Sales-related expenses are deducted from the selling price.
  • Surplus or Landfill?
    • Send items to Surplus that are resaleable or recyclable. Resaleable items should be intact and in working condition
    • Send items to landfill that are unrepairable, unsaleable, and unrecyclable. Facilities Management will deliver these items to the landfill. A requisition is required. Do not send items containing hazardous materials to the landfill. Broken or unuseable items that contain materials such as glass, metals, plastics, wood, or paper may be recyclable.
  • Safety is paramount when disposing of items containing hazardous materials. Surplus will handle such items as air conditioners, dehumidifiers, appliances, computers, monitors, televisions, and other electronics. It does not handle equipment that contains biologically contaminated, chemical, or radioactive waste. Examples are:
    • adhesives
    • batteries
    • biohazards
    • blood pressure cuffs
    • chemicals
    • film
    • oils
    • paint
    • solvents
    • thermometers
    • thermostats
    • x-ray equipment
  • Secure items while awaiting pick-up by Surplus. Departments must remove all sensitive information from furnishings such as file cabinets and desks, as well as electronic media. Any departments unable to remove sensitive information from electronic devices should call Surplus and add this to the comments section.  UI Surplus will either wipe or destroy the media. Departments can also utilize the University's contract for document destruction.


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