Segregation of Duties (SOD)
A fundamental element of internal control is the segregation of certain key duties. The basic idea underlying SOD is that no employee or group of employees should be in a position both to perpetrate and to conceal errors or fraud in the normal course of their duties. In general, the principal incompatible duties to be segregated are:
- Custody of assets.
- Authorization or approval of related transactions affecting those assets.
- Recording or reporting of related transactions.
Traditional systems of internal control rely on assigning certain responsibilities to different individuals or segregating incompatible functions. The general premise of SOD is to prevent one person from having both access to assets and responsibility for maintaining the accountability of those assets.
The SOD evaluation spreadsheet below may help you identify SOD issues in your processes.