Sponsored Programs Administration

  1. Are Principal Investigators (PI) and those responsible for sponsored programs administration familiar with OMB Circulars A-21 and A-110?

    • Ideal Answer: Yes. It is very important that those responsible for sponsored programs administration are familiar with these regulations. OMB Circulars A-21 and A-110 are the federal regulations that govern sponsored programs on campus. They detail requirements for allowable costs, and effort reporting among other requirements. They can be located at the Office of Management and Budget's web site: http://www.whitehouse.gov/omb/grants_circulars/


  2. Are sponsored project's financial statements of accounts reconciled monthly?

    • Ideal Answer: Yes. This is the responsibility of each PI. It should be done by the PI, or someone on their staff who is responsible for the administration of the project. This should be done monthly so discrepancies can be resolved in a timely manner.


  3. Is the most recent Facilities and Administrative (F&A) cost percentage being used in research proposals?

    • Ideal Answer: Yes. This rate can change every couple years, so it is good to refer to the following web site as it provides updates on the current F&A rate: http://www.uiowa.edu/~fusfm/


  4. Is written approval obtained from federal sponsors prior to reducing effort by more than 25% of what was committed, or when the PI or approved project director are going to be absent from the project for more than 3 months?

    • Ideal Answer: Yes. The federal government requires that written approval is requested and granted prior to either of these situations.


  5. Is non-faculty support staff effort certified by the PI or direct supervisor?

    • Ideal Answer: Yes. The person certifying effort must have "first hand" knowledge of the effort expended. The PI or direct supervisor should certify effort for non-faculty support staff. Additional effort reporting information can be located at the Business Office's effort reporting web site: http://www.uiowa.edu/~fuser/


  6. Is effort certification based on total University funded effort?

    • Ideal Answer: Yes. The definition of 100% effort is total University funded effort. This includes all effort required to complete the tasks of one's position, regardless of hours worked per week. Additional effort reporting information can be located at the Business Office's effort reporting web site: http://www.uiowa.edu/~fuser/

 

Other Sponsored Programs Administration web links:

Division of Sponsored Programs - http://dsp.research.uiowa.edu/

Research Administration Handbook - http://dsp.research.uiowa.edu/rah/research-administration-handbook

Grant Accounting Office - http://www.uiowa.edu/~fusga/

Human Subjects Office - http://research.uiowa.edu/human-subjects-research

Office of Animal Resources -http://research.uiowa.edu/animal-research