Hawkeye Chess Club
Selected Policy Statements

Table of Contents

1. Constitution of the Hawkeye Chess Club
2. Super Size Chess Set Program and Policy

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Constitution of the Hawkeye Chess Club

Preamble:

            The name of this organization is “The Hawkeye Chess Club.”  It will be an affiliate of the United States Chess Federation.

Article I – Purpose

A. Enable its members to play chess.

B. Conduct tournaments, matches, and other chess competitions.

C. Provide chess instruction and entertainment for its members.

D. Form a chess team for the University of Iowa.

E. Promote chess.

Article II – Membership

A. The Hawkeye Chess Club, “in no aspect of its programs shall there be any difference in the treatment of persons because of race, national origin, color, creed, religion, sex, age, disability, veteran status, sexual orientation, gender identity, or associational preference or any other classification which would deprive the person of consideration as an individual.”  The organization will guarantee that equal opportunity and equal access to membership, programming, facilities, and benefits shall be open to all persons.

B. The Hawkeye Chess Club shall not restrict its membership to UI students.  However, the chess club will function as a student body and will have student president and student vice president.

Article III – Organization

A. The officers of the club shall be: President, Vice President, Secretary, Treasurer, Tournament Director, Newsletter Editor, Web Master and Supply Officer.

B. The Board of Directors of the club shall be composed of the officers.  The Board of Directors shall act as the main decision-making body of the club.

C. Any member of the club may call for a vote to sustain or override any action by the Board of Directors.

D.Duties of the Officers of the Board of Directors:

          The President will:

     Preside at all business meetings of the Board of Directors.

     Appoint all committees.

     Be responsible for correspondence of the club.

     See that the duties of the other officers are carried out.

          The Vice President will:

     Act as a general coordinator for the club.

     Conduct the business meetings in the absence of the President.

          The Secretary will:

     Keep the minutes of all business meetings.

     Inform the club members of upcoming events.

     Help the Newsletter editor with publicity.

          The Treasurer will:

     Collect dues.

     Assist the Tournament Director in collecting fees at tournaments.

     Keep a financial record at all times.

     Deposit all funds received by him into a university account.

     Make disbursements as authorized by the Board of Directors.

          The Tournament Director will:

     Be a USCF certified tournament director.

     Be responsible for the club rating system.

     Formulate tournament schedules and details at the discretion of the Board of Directors.

     Ensure that tournaments are in accordance with USCF standards.

     Assist the Treasurer in the preparation of a financial report on each tournament sponsored by the club.

          The Newsletter Editor will:

     Be responsible for the publication and distribution of the club newsletter.

     Be responsible for all publicity of Club related events.

          The Web Master will:

     Keep the website current.

     Make changes to the website at the discretion of the Board of Directors.

     Maintain a mass email list of club members.

          The Supply Officer will:

     Organize and manage chess club equipment.

     Maintain a written log of equipment owned and signed out by the chess club.

Article IV – Advisor

The advisor will:

A. Inform the club of any pending action by the University that would affect the club.

B. Be available with notice for advice on affairs of the Club.

Article V – Meetings

A. Regular weekly meetings shall be held throughout the year as decided upon by the Board of Directors. 

B. The president can call special meetings.  All items decided at special meetings must be approved by 50% of the Board of Directors.

Article VI – Elections

A. Officers are to be elected for a term of one year at a regular meeting of the club in the beginning of each fall semester.  A two-week prior notification of the election of officers shall be given to the members.

Article VII – Finances

A. Membership dues will be $15 for an academic year or $10 for one semester, and can by waived at the discretion of the Board of Directors for members below a certain age, or for all members during any academic year.

B. Due to their services, all of the officers of the Chess Club will be exempt from paying dues.

C. Upon dissolution, state money and mandatory student fees revert back to the granting organization. Group fees should be divided as stated in the constitution and carried out by the dissolving group's members and officers.  If the group has dissolved and group fees have not been divided as stated in the constitution by 5 years from last account activity, monies in group's account will revert to an account specified for this purpose within UISG.  These funds will then be available for distribution through SBAC guidelines in compliance with University of Iowa policy.

Article VIII – Amendments

Amendments to this constitution must be submitted at two consecutive regular club meetings.  At the second meeting the proposed changes must be approved by a two-thirds vote of the members present and voting.  Final approval will be by the Student Activities Board.

Article IX – Ratification

Ratification of this constitution must be by a two-thirds vote as dictated in Article VIII.

Super Size Chess Program and Policy

In July 1997, the Hawkeye Chess Club (HCC), with a view to promoting and popularizing chess in Iowa City and surrounding areas, purchased a large chess set. While presenting the policies regarding the use of this set, HCC would like to extend its thanks to the Iowa City Public Library for providing the space and necessary administrative support to store the chess set in the library and make it available for check out by persons pre-authorized by HCC. The club also expresses its gratitude to the City of Iowa City, and in particular the Iowa City Recreational and Park Services, for providing stain and brushes for painting the wooden Chess Board located in the Pedestrian Mall of the Iowa City downtown area.

The following paragraphs are intended to clarify the policies of the HCC regarding the Super Size Chess Set:

• First of all, the large chess set has been purchased by the Hawkeye Chess Club (HCC), and therefore it belongs to HCC. It is not a public (city) property.
• The large chess set may be checked out of the Public Library only by pre-authorized members of the club. You need to have your special authorization card with you when checking the set out of the library. The public library has been provided with a list of authorized members.
• The set may be checked out only during the library working hours, and it must be returned to the library at least 10 minutes before the library closes.
• We are limited to only two check-outs per day, once in the morning and once in the afternoon.
• Whoever checks out the pieces will be primarily responsible for them. This includes proper handling, cleaning, piece count, ... etc.
• The set will be available for rent by individuals/groups for a small fee ($5/hr and $30/day; HCC members pay half price). The fee may be paid only by checks payable to "The Hawkeye Chess Club, Univ. of Iowa".
• Although HCC will try its best to make this set accessible to the public, HCC members will have priority in playing with the pieces.
• The chess set may not be used during the times when HCC is holding an event (weekly meetings, tournaments, ... etc.).
• Finally, as HCC is a non-profit organization affiliated with the University of Iowa, the club would like to remind everybody that all users of the super size chess set should abide by the policies and rules of conduct as defined and expected by the University of Iowa and its "Nondiscrimination Statement".