Promotional Activities and Appearances
Due to strict NCAA regulations regarding the use of student-athletes' names, likeness and appearances, the high demand for staff and student-athletes' time, and State of Iowa laws, the University of Iowa athletics department has implemented the policies, procedures and approval processes listed below. Please contact us if you have questions or requests.
Charitable Donations, Memorabilia & Autograph Requests
The Department of Athletics handles a high volume of requests for donations, memorabilia and autographs. Some of these requests must be approved by the Compliance Office. Requests are typically of three types: (1) request for cash or in-kind donation (e.g., tickets), (2) autographs on items either supplied by the requester or the University, and (3) apparel items. The Compliance Office is part of the approval process for charitable donations because of the implications of NCAA recruiting and extra benefit legislation.
UI as a State Institution: Cash and Ticket Requests
As a state institution, the University of Iowa is not authorized to donate state funds to any outside entity. Regardless of how worthy the cause may be, it is not appropriate that cash contributions of any kind be made in response to requests for charitable contributions from outside entities. Athletic tickets are owned by the Athletic Department and have monetary value. Donations of event tickets may only be given at the discretion of the Director of Athletics.
The NCAA: Donations and Prospects
The NCAA prohibits staff members acting independently of the institution and boosters from providing or arranging financial assistance, directly or indirectly, to pay (in whole or in part) the costs of the prospect's educational or other expenses for any period prior to his or her enrollment. Donations that support a prospect's activities will generally be prohibited, including in-kind gifts such as UI athletics tickets. This includes:
The NCAA: Donations and Current Student Athletes
Student-athletes are precluded from any special arrangement by an institutional employee or booster which is not expressly authorized by NCAA legislation. In general, institutions (including coaches as individuals) may not donate to an outside team that includes one of its student-athletes as a participant.
Autograph Request Policy
Effective September, 2003, the U of I athletics department's autograph policy was revised to better protect student-athletes' names and likeness. Teams may choose to promote themselves with pre or post-game autograph signings managed in conjunction with Marketing and Event Management. However, in regard to other requests made of the staff, team, or individual student-athletes, the following principles will be in effect:
With regard to autographed items, the recipient must guarantee that the item:
To request autographs and/or memorabilia, please see the following links:
Football Autograph Requests
Men's Basketball Autograph Requests:
Sports other than Football and Men's Basketball:
Submit requests for sports other than football or men's basketball directly to the sports office.
U of I Student-Athlete and Athletics Staff Appearances
The time demands of our student-athletes are monumental when considering the combination of their academic, athletic and social lives. When student-athletes are asked to make public appearances, the U of I evaluates each situation to insure that they are allowed to maintain a balanced schedule. The screening process is as follows:
Permissible Activities for Student-Athletes
Non-Permissible Activities for Student-Athletes
Appearances by Coaches or Departmental Staff
Athletics department staff members are not restricted in appearances like student-athletes. Staff members may support for-profit or nonprofit activities through appearances, speaking engagements, promotions or autographs. However, athletics staff will be restricted if the situation involves prospect-age individuals (e.g., high schools or sport clubs).
Have questions? Contact The Iowa Sports Marketing Office at (319) 335-9431