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Employee Race and Ethnicity Survey Why am I being asked to identify my race and ethnicity again? What are the major changes to the race and ethnicity codes? What are the choices, as defined by the federally mandated race and ethnicity categories? Are persons from Spain considered to be of Hispanic ancestry? If a person selects more than one race, how are they reported? Will my name be included when reporting race and ethnicity data? If I refuse to provide this information, will it affect my employment status? How do I view my personal data and update it, if necessary? How do I find out who my Human Resources Unit Representative is? Whom can I contact if I have more questions? ____________________________________________________________ Why am I being asked to identify my race and ethnicity again? The federal government has required all educational institutions to change how they collect and report on the race and ethnicity of their students, faculty, and staff. What are the major changes to the race and ethnicity codes? The U.S. Department of Education (DOE) now requires educational institutions to use a specific two-part question, with the elements of the question and corresponding choices defined by the DOE. The first part asks whether the person is Hispanic/Latino. The second part asks the person to select one or more races with which he or she identifies. Currently, the University collects information using a one-part question and does not give individuals the opportunity to identify with more than one race. The DOE's final requirement separates the category "Asian or Pacific Islander" into two separate categories, one for "Asian" and one for "Native Hawaiian or Other Pacific Islander" and broadens the definition for "Native American and Alaska Native" to include original peoples of North and South America (including Central America). What are the choices, as defined by the federally mandated race and ethnicity categories? Hispanic/Latino Ethnicity
Racial Categories. Employees may select one or more of the following racial categories.
Are persons from Spain considered to be of Hispanic ancestry? It is up to the individual to self-identify; however, persons from Spain are categorized as Hispanic. If a person selects more than one race, how are they reported? For the Integrated Postsecondary Education Data System (IPEDS) report to the U.S. Department of Education, the University must report employees who select the “Hispanic or Latino” ethnicity as Hispanic or Latino, regardless of the number of races they select. Employees who select “Not Hispanic or Latino” and select two or more races must be reported in the category “Two or More Races”. For internal reports, the University may choose to report additional detail about the racial categories selected by persons who identify with more than one race. If a person responds "Yes" to the question on Hispanic/Latino ethnicity, should he/she also answer the question on race? Yes, even though that person will be reported to IPEDS as Hispanic/Latino. The University may be able to report this information in other internal reports. If a person does not answer the question on Hispanic/Latino ethnicity, but does answer the question on race, in what category will he/she be reported? The person is reported based on his/her response to the race question. Will my name be included when reporting race and ethnicity data? No. Names are never reported. Only aggregate data is reported. Are University of Iowa (UI) employees required to provide information on their race and/or ethnicity? No. Submission of this information is voluntary and refusal to provide it will not subject employees to any adverse action. For those who choose not to self-identify their race and ethnicity, the federal government requires the University to obtain this information by visual observation or other existing employment records. The University of Iowa will determine race and ethnicity information via visual observation or existing employment records as a last resort, and only for employees who fail or choose not to self-identify. If I refuse to provide this information, will it affect my employment status? No. Failure to provide information on your race and/or ethnicity will not affect your employment with the University. However, the University is required to provide an answer on your behalf if you choose not to provide such information. How do I view my personal data and update it, if necessary? To access the form from the University’s Self-Service website, go to https://login.uiowa.edu/uip/login.page?service=https://hris.uiowa.edu/portal/
To access the form from your Human Resources Unit Representative, ask your supervisor to direct you to the appropriate person or utilize the Human Resources Unit Representative lookup tool on the Self-Service website (click “Personal” tab, “My HR Unit Rep”). To access the form from the Office of Equal Opportunity and Diversity, call, email, or visit: What will happen to my record if I do not complete the survey asking for my race and ethnicity in the new categories?
How do I find out who my Human Resources Unit Representative is? You may utilize the Human Resources Unit Representative look-up tool on the University’s Self-Service website (click “Personal” tab, “My HR Unit Rep”). Whom can I contact if I have more questions? For further information, contact:
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