Test Scoring Guidelines and Policies

Submitting a test for scoring
Student Guidelines
Posting Scores
Turnaround and Score Reporting
Re-scoring tests
ICON Course Management

Submitting a Test for Scoring

1. The minimum number of items on a test EES can score is 2.  The minimum number of students for a test is 2.
2. Before submitting answer sheets for scoring, create a key for each form of the test. Be sure you use a #2 pencil to create your keys. Use the same answer sheet type as the test and indicate the correct response for each item. In the name field of the keys, leave the first column blank and then grid in “key”. This lets the scoring program know this is a key and not a student name. In the Test Form box on each key, grid in the appropriate form code.
3. Don’t bend, staple, fold, or tear answer sheets.
4. All answer sheets should be running in the same direction with the keys on top. If you have multiple forms, the keys should be in order (A, B, C, D).
5. EES can score up to four forms of a single test. Unique forms are created by rearranging item order. With this format, items are scrambled intact and an test analysis is done across all forms. If you create unique forms by scrambling item options, you will need to manually sort the answer sheets by form and then each form will be scored separately.
6. If you have multiple forms of a test, you must submit an EES Scramble Sheet with your scoring request. A copy of the scramble sheet is available on the EES website at the EES Forms link. The scramble sheet creates a map indicating where items are located (by number) on each form of the test.
7. ICON and Composite users should check to be sure the ID box for each student is filled out.  ICON will not work if the ID box is left blank.  When using ICON students must use their University ID.
8. Our scoring program can accommodate up to a total maximum score of 400.  You can add a constant to a test score for all students in a course.  You can also multiply each student's score by a number (weight).  Although the weight or constant does not have to be an interger, the total score will always be rounded to an integer.
9. Items on the test can have different point values. For example, items 1 – 10 might be worth two points, while items 11 – 30 are worth one point. 
10. You may have more than one correct response for an item however, students can mark only one response on their answer sheet. If a student marks more than one response, it will be recorded as incorrect.
11. Rosters sorted by section can be an alternative to a total alphabetical roster.  This is done by having the student grid their section number in the Optional Codes area of their answer sheet.  Students can't grid their section number in boxes "A" through "I" which are reserved for the student ID number.  Be consistent with the boxes you tell the students to use for their section number.  The program can handle up to 40 sections.  The instructor must indicate to us what the valid section numbers are.  The rosters for each section end with a mean and standard deviation computed for the raw and standard scores for that section.
12. You can submit scores from other course assessments (e.g., lab scores, essay scores, etc.) for the Composite Program by gridding the scores in the Optional Codes area of each student’s answer sheet. Do not put gridded scores in boxes “A” through “I” which are reserved for the student ID number. Be consistent with the boxes you use for gridded scores on all student answer sheets.


Student Guidelines

1. A University ID should be gridded in the ID Number area of the answer sheet. If students have been assigned a unique exam number, this must be gridded in the ID Number box. All IDs must begin in box “A”. If students are using their University ID, all 8 digits should be used even if the ID begins with several zeros.  Students should not use their Social Security number.
2. Use #2 pencils only to mark responses.
3. Mark only one response per item.
4. Erasures should be made as cleanly as possible. Blurry erasures could be read as a valid response.
5. No extraneous marks should be made on the answer sheet.


Posting Scores

1. Scores can be uploaded to ICON for students to view. On request, EES will email the course instructor a CSV file containing the UID, Name, and test score for each student which can be uploaded to ICON. This upload allows students to view their test scores through ICON.  For information on how to complete the upload, click on the following link:
2. If you are planning on using ICON for students to view test scores, they must use their University ID for identification. Unique exam codes will not work with ICON. The EES scoring program converts University IDs to HawkIDs for the score upload. Students should not grid HawkIDs on their answer sheets. 
3. FERPA guidelines prohibit posting test scores in a public area using any part of a student’s University ID or Social Security Number. For a complete listing of FERPA regulations click on the following link:


Turnaround and Score Reporting

1. Score results and a test analysis are completed within 4 business hours.
2. Instructors can opt to receive a hard copy of their results, an electronic copy by email, or both. Other files that can be requested for emailing include an ICON-ready CSV file (HawkIDS), the raw scanner file and a Excel-ready CSV file.  These files will be sent to only one email address.



In some cases a test will need to be rescored after the first analysis has been completed. This happens most often when a key has been misgridded or a scramble sheet was not completed correctly. Notify EES of your rescore request by phoning 335-0356.

A $5 fee is accessed for each rescore request, which is typically covered by the academic department.


ICON Course Management

Here are some of the important things to remember about the electronic scoring files created by Exam Service for the ICON Course Management System:

1.  The *.ICON_Data.CSV file is a special file for ICON users.  The student's name and ID is replaced by their HawkID (unless their University ID was misgridded), followed by a comma, their test score and then a '#'.  This Excel-readable file can then be imported into ICON.   Another file, a *.NAME_Edits.csv file, is now being emailed to help ICON users troubleshoot potential problems, including students gridding in someone else's ID number.  This *.NAME_Edits.csv file contains both the looked-up HawkID and the original Name gridded by the student.   Do NOT use THIS file for importing into ICON.

2. The script that looks up HawkIDs from a student's 8 digit University ID needs ALL the 8 digits gridded in.

3.  At this time, only Test Analysis, Gridded Score and Error List result files can be created and emailed for importation into ICON.   Composite files (e.g., test and essays scores combined into one file) can NOT be created for importing.

4.  The *.Name_ID_Score.Spreadsheet.CSV file, uses a comma instead of a tab to separate the 9 'fields', and is more suitable for reading by MS Excel.  Please note the student's ID is given twice, first as a single 9 digit 'field', then as two additional fields: the first 5 digits and then the last 4 digits.This file is NOT the one you need for uploading to the ICON course management system.  The file to upload to ICON is *.ICON.Data.csv

5.  ICON will not CREATE a column in the gradebook.  A column must ALREADY be present for the import to work.  Also note:  the text "Points Grade" (spacing, capitalization and all) MUST follow the column name or the import won't work.

6.  If you are requesting an electronic copy of the Error List for ICON, you will get 2 files.  One is *.ERROR.itmRSP.csv which has all the items/responses in one long cell.  The current version of ICON can NOT have a cell wider than 50 characters.  As a workaround to this current limitation, there is another file created, *.ERROR50.itmRSP.csv, which breaks the item/responses up into multiple cells of 50 characters or less.

The ICON Faculty Help Line at 335-6139 is available M-F from 8 to 5 or email with questions. 
Please see for specific ICON importing instructions.





















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