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a.
Purpose. Systematic
collegiate review should assist the faculty, staff, dean, and university
administration in 1) evaluating how effectively the college is achieving its
strategic goals; 2) evaluating how effectively the college is contributing to
the achievement of university-wide strategic goals; 3) identifying the
college’s strengths and weaknesses; and 4) developing strategic plans and
priorities for future directions of the college. b.
Timing. Reviews
of colleges will take place at least once every seven years and ordinarily
not more frequently than once every five years. Where possible, reviews should be
coordinated with external accreditation evaluations. Reviews may also be scheduled to coordinate
with other specific circumstances, e.g., a pending change in collegiate
leadership or an impending significant change in resource needs. The review process should
ordinarily be completed within six to nine months. c.
Responsibility. The
Office of the provost initiates collegiate reviews, organizes and directs the
process, and formulates the final conclusions. The Office of the Vice President for
Research and the dean of the d.
Scope. The
collegiate review should include, at a minimum, the following elements: (1)
A
review of the dean, if the timing is appropriate for such a review (see
section II-28.xx, Review of Deans). If
a simultaneous review of the dean is not appropriate, the collegiate review
should include an examination of the most recent review of the dean, if it is
recent enough to be relevant. (2)
An
assessment of the college’s contribution to advancing university-wide
strategic planning initiatives. (3)
A
review of the college’s strategic plan and an assessment of the college’s
progress toward meeting the targets associated with its strategic planning
indicators. (4)
Consideration
of any existing collegiate self-assessments.
The university asks each college to review itself continuously through
a variety of processes. The collegiate
review process should make use of these self-assessments, examples of which
include: (a)
accreditation
reviews of the college or its subunits; (b)
departmental
reviews; (c)
post-tenure
reviews; (d)
review
of the appropriate and effective use of the Post-tenure Effort Allocation
Policy ; (e)
English
proficiency testing of faculty and students; (f)
probationary
faculty review procedures; and (g)
others
as appropriate and specific to the college. (5)
A
review of any specific collegiate initiatives not included in the college’s
strategic plan, examples of which might include: (a)
curriculum
advancements; (b)
communication
initiatives (to enhance communication both inside and outside the college); (c)
interdisciplinary
activities; (d)
diversity
initiatives; and (e)
student
and other outcomes. (6)
A
review of elements necessary to the college’s effective functioning,
including: (a)
The
college’s organizational structure, including committees; communication among
faculty, students, and dean; and adequacy of the structure for discharging
regular collegiate responsibilities. (b)
The
role of faculty, students, and administration in collegiate affairs and the
nature of their interaction. (c)
The
relationship of the college to the university, the alumni, and the field. (d)
The
effectiveness of collegiate strategic planning and plan implementation
processes. (7)
Results
obtained from questionnaires sent to all faculty, staff, student leaders,
involved alumni, and community constituencies. Each college must include in the
questionnaires a set of core questions to be used by all colleges, and may
include any number of additional questions at its discretion. e.
Self-Study.
The college should use the self-study developed for its most recent
accreditation, plus supplements as needed, if appropriate. If it is necessary to prepare a new
self-study for the purpose of the collegiate review, a focused self-study of
no more than 25 to 50 pages in length (depending on the complexity of the
college) should be prepared by a team that includes two or more faculty and
has the chief associate dean at its head.
The self-study should address the subjects for review listed above. Copies of the self-study will
be forwarded to the dean and made available to faculty and staff of the
college for their review and comment.
Thereafter, and following such other endorsements as may be required
by the college, final copies, revised if appropriate, will be forwarded to
the dean and to the provost. The final
self-study will be available to the public. f.
Peer Group Review. Peer
group review of the college will be accomplished by a collegiate review
committee comprising university faculty from outside the college and
consultants from off campus as selected by the provost in consultation with
the dean. The committee should include
a greater number of university faculty members than external consultants, and
should normally have three to seven members, depending on the size of the
college. The collegiate review
committee will consider the self-study and related documents and interview
faculty, staff, students, and administration of the college under
review. It will ascertain the
relationships of the college to other academic units in the university,
evaluate its programs and come to some conclusions about appropriateness of
goals and the degree to which these have been attained. It will help to identify strengths and
weaknesses of the college and will make recommendations concerning possible
improvements and future directions in the college. The committee will conduct all interviews
and fact finding through a site visit format that will not exceed three to
five days. g.
Review Report. Within
ten days of completion of the site visit, the committee will submit to the
provost and dean a draft report not to exceed 10 to 20 pages, depending on
the size of the college. The draft
report should not contain confidential personnel information. After meeting with the provost, and upon
correction of any factual errors, the collegiate review committee will submit
its final report to the provost and dean.
At the appropriate time, the report will be made available to students
and faculty in the college, and to others upon request. h.
Consideration and Implementation of the Review Report. Once the collegiate
review committee has submitted its draft report, further consideration of the
review results generally will include the following steps: (1)
The
dean may respond in writing to the review findings and recommendations. Such responses, if any, will become part of
the total review report. (2)
The
provost will meet with the review committee to discuss the draft report and
the dean’s response in order to clarify the findings and recommendations as
needed. (3)
After
the committee submits the final report, the provost will discuss the results
of the review process with the dean, including the report of faculty
assessments of the dean (if the review process included a simultaneous
assessment of the dean). (4)
The
provost will meet with the collegiate faculty or, if the faculty wishes, with
a representative group of faculty, to discuss the review findings and
recommendations, including faculty assessments of the dean (if the review
process included a simultaneous assessment of the dean). (5)
The
provost will submit recommendations concerning the college to the president. (6)
The
provost will report to the dean and collegiate faculty the steps to be taken
in response to the review recommendations. If some review recommendations are
not to be implemented, the reason for the decisions also will be reported. (7)
When
the college's strategic plan is next updated, the internal recommendations
resulting from the review should be incorporated into the college's strategic
plan. i.
Procedural Variation. The
provost may consider and approve departures from these procedures in the case
of particular reviews, where the provost and the faculty agree that
variations from these procedures are appropriate and would be consistent with
the purposes of collegiate review, or under other special circumstances. |
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