The University of Iowa

Practice Related to Faculty/Staff Home Address and Telephone

 

 

CURRENT PRACTICE:

Upon hire, the new employee’s home address and telephone are restricted from publication on the white pages (web site) for the first two weeks of employment.  This provides the employee the opportunity to have the information continually restricted, accomplished by accessing the self service web site and selecting the restrict option for address and/or telephone during the first two weeks of employment.  The option to restrict or unrestrict home address and/or telephone also is available on self service beyond these first two weeks.  Restricting the information means it is neither published on the white pages nor in the University hard copy directory.  If the individual does not restrict the information within these first two weeks, it is published.

 

ACTION: 

A committee was formed to discuss this current default practice.  The committee had representation from University Human Resources, Faculty Senate, ITS, Office of the General Counsel, Office of the Provost, Staff Council, University Relations, two academic orgs, and three divisions.

 

RECOMMENDATION:

The default should be changed so that employee home address and telephone is continuously restricted, unless and until the employee elects to unrestrict one or both through the self service web site.

 

RATIONALE: 

 

IMPLEMENTATION:

Notify employees that all home address and telephone information will be restricted from publication as of a specified date.  Direct employees to access their self service web site if they wish to unrestrict either.  When employees access the self service web site for any purpose for the first time after the specified date, they will receive a message noting that the information is restricted and describing their options to unrestrict.