Procedures for Clinical-track Promotion Decision Making

at The University of Iowa

 

General Principles

 

The Procedures for Clinical-Track Promotion Decision Making (hereafter “Procedures”) establish a uniform system of procedures to be used in all academic units of the University.  Each college of the University that employs clinical-track faculty also will establish its own written Procedures governing its promotion decision making for salaried clinical-track faculty, to guide academic units when circumstances require or permit flexibility or variation.  (For a list of items in these Procedures that specifically require that Collegiate Policies be followed, see Appendix A.)  The Provost must approve all Collegiate Procedures.

 

These are procedures only.  For University policies regarding criteria for promotion of clinical-track faculty, refer to section III-10.9 of the Operations Manual.  The substantive standards contained therein must be satisfied and are not affected by these Procedures.

 

These Procedures rely upon several principles: (1) Decisions granting or denying promotion should be based on a written record of achievement.  (2) The content of the record that will be relied upon should be known by the candidate and the decision makers, except as otherwise provided for in these Procedures.  (3) Except for variation related to the nature of the candidate’s academic activity, the content of the record should be the same for all candidates in the same academic unit.  (4) The governing procedures should be the same for all candidates across the University, except where conditions or academic cultures justify variation among colleges or among departments within a college.  (5) University and Collegiate Procedures should be applied consistently to all candidates. (6) Each faculty member participating in the promotion decision-making process may do so vote for or against the granting of promotion to a candidate only onceone level of the process: departmental, collegiate, or provostial.  Each college in its written Procedures governing promotion decision making will specify the level at which collegiate-level faculty administrators (other than the Dean) will participate.  Provost-level faculty administrators shall participate in the Provost’s Office, except in rare and special circumstances at the discretion of the Provost.

I.  Definitions

The term “professional productivity” refers to professional works and activities as described in section I.B.(3)(d)ii—I.B.(3)(d)vii of these Procedures.

 

A “candidate” is any salaried clinical-track faculty member who has indicated his or her interest in being reviewed for promotion in accordance with the college’s written Procedures governing promotion decision making.

 

The “dossier” is the set of primary materials assembled by the candidate as described in section I.B.(3).  The dossier contains appendices all or part of which may be transmitted with the dossier to successive participants in the process as described in section I.B.(4).

 

The “Promotion Record” is the dossier plus all of the materials that are added to it and transmitted to successive participants in the evaluation process.

 

The “Departmental Consulting Group” (DCG) consists of all tenured, tenure-track, and clinical-track faculty at or above the rank being sought by the candidate, excluding the collegiate Dean and other collegiate-level administrators if so specified in a college’s written Procedures governing promotion decision making, the Provost and other Provost-level faculty administrators, and any faculty member with a disqualifying conflict of interest.  If there are fewer than four eligible faculty and/or if there are no eligible clinical-track faculty to serve as the DCG, the Dean, in consultation with the eligible faculty, will identify additional faculty outside the department so that the DCG consists of a minimum of four faculty and has clinical-track faculty representation.  The college’s written Procedures governing promotion decision making also may specify further the composition of the DCG to include additional clinical-track faculty from outside the department.

 

The “Collegiate Consulting Group” (CCG) consists of faculty selected according to each college’s written Procedures governing promotion decision making.  The Collegiate Procedures shall establish guidelines for the membership of the Group and how it will function within the boundaries of these Procedures.

 

The term "Departmental Executive Officer" or “DEO” throughout the Procedures refers to the person or entity who has been expressly designated by the college (in the college’s written Procedures governing promotion decision making) to perform one or more of the functions assigned by these Procedures to the DEO. Under this definition, each college has discretion, through the college’s written Procedures governing promotion decision making, to determine who will be given responsibility to perform any of the functions assigned to the DEO by these Procedures. In a nondepartmentalized college (where "departmental" generally means "collegiate" and "functions of the DEO" ordinarily means functions of the collegiate Dean), the college has exactly the same discretion through its written Procedures governing promotion decision making to determine who will be given the responsibility to perform the functions assigned by these Procedures to the Dean in lieu of the DEO.

 

In nondepartmentalized colleges, the term “departmental” throughout these Procedures will ordinarily mean “collegiate” where that substitute usage fits the context, and the functions of the DEO will be performed by the collegiate Dean.  (Some steps of these Procedures that expressly involve the DEO will become inapplicable.)  In nondepartmentalized colleges that have department-like units such as “areas” or “divisions,” the written Collegiate Procedures governing promotion decision making must specify the role of these units and their administrative officers for the purposes of promotion decision making.

“Participate” means to have input into a promotion decision, including but not limited to such activities as preparing a written report or review of the candidate’s work, participating in a formal discussion of the candidate’s qualifications, voting on a recommendation for or against promotion, or providing consultation except as provided for elsewhere in these procedures.