CONSTITUTION OF THE

UNIVERSITY OF IOWA FACULTY SENATE AND COUNCIL 

Article I

Definitions

1. The University Faculty Senate is the representative and deliberative organization of the faculty of the University of Iowa.

2. The University Faculty Council is the administrative agency of the Faculty Senate.

3. For purposes of this Constitution: Faculty who hold tenured appointments are all those faculty who have been awarded or appointed with tenure as tenure is defined in the University of Iowa Operations Manual. Faculty who hold non-tenured appointments are all those faculty who hold the rank of professor, associate professor, or assistant professor and who hold neither tenure nor a clinical appointment. Faculty who hold salaried clinical appointments are all those faculty who do not have tenure and who have been appointed to salaried clinical faculty positions as those positions are defined in the University of Iowa Operations Manual. Probationary salaried clinical faculty are those salaried clinical faculty who are in their initial appointment and who have not undergone the "full-scale, departmental-collegiate review" provided for under section 20.038 (c)(1) of the Operations Manual.

Article II

The University Faculty Senate

1. Powers and Duties.

A. The Senate may discuss and take a position on any subject of University concern.

B. The Senate may formulate and recommend policies to the president of the University on all subjects of University concern.

C. The Senate appoints the members of the faculty who serve on general University committees and the members of the Faculty Judicial Commission. If it is possible to do so the Senate should appoint at least one of its own members to each University committee.

D. The Senate receives and reviews the reports from all general University committees.

E. Through the Committee on the Selection of Central Academic Officials, the Senate consults with the Board of Regents regarding the selection of the president of the University and with the president regarding the selection of other central academic officials. Participation by members of the Committee on the Selection of Central Academic Officials in the selection of the president and other central academic officials shall be determined by the Board of Regents in the selection of the president and by the president in the selection of other academic officials after consultation with the president of the Faculty Senate and the Chairperson of the Committee on the Selection of Central Academic Officials, with a goal of insuring substantial participation by members of the Committee on the Selection of Central Academic Officials in the selection process, consistent with other committee obligations of the members and the exigencies of the particular search. Participation by faculty who are not members of the Committee on the Selection of Central Academic Officials shall be determined by the Board of Regents in the selection of the president and by the president in the selection of other central academic officials after consultation with the president of the Faculty Senate and the Chairperson of the Committee on Committees.

F. The Senate may call meetings of the faculty.

G. The Senate is the judge of its own membership.

H. The Senate may adopt bylaws for declaring vacant the seat of any member of the Senate or Council who fails to attend meetings of the Senate or Council.

2. Composition. The Senate consists of at least one representative from each college except the Graduate College and additional representatives based on the number of faculty members in each college eligible to vote under paragraph E of this Constitution.  The number of such additional representatives is determined as follows: the number of voting faculty members in the entire faculty is divided by sixty; the quotient, rounded to the nearest whole number, is then divided into the number of voting faculty members in each college and the result, rounded to the nearest whole number, is each college's quota of additional representatives.

Besides the representatives elected as specified above, who may (except as otherwise provided in this paragraph) hold either tenured, non-tenured, or salaried clinical appointments to the faculty, the Senate also includes eight representatives who at the time of their election must hold non-tenured appointments or probationary salaried clinical faculty appointments. Of these eight non-tenured or probationary representatives, three are elected from the College of Liberal Arts, two from the College of Medicine, and three at-large from the remaining colleges.  No more than 20% of the senators from any college, or one senator, whichever is greater, may be clinical track faculty of that college.

3. Terms. A member of the Senate is elected for a three-year term and may be reelected to a second term of three years. Following one or more years of absence from the Senate, a faculty member becomes eligible once more to serve two consecutive terms. A first term may be automatically extended by election to the Council as specified in Article III, 3 below. In such a case a member of the Senate may be reelected only to an abbreviated term, the length of which is the un-expired portion of the second three years of eligibility. Either a first term or a second consecutive term may be automatically extended by election as an officer of the Senate as specified in paragraph 5, A below.

4. Eligibility. Members of the faculty who are eligible to vote for members of the Senate are also eligible for election with the following exceptions: (1) those who are completing the second of two consecutive terms in the Senate and (2) those deans, directors and central administrative officers whose duties are judged by the Committee on Election to be primarily administrative.

5. Officers.

A. The officers of the Senate are a president, a vice president, and a secretary. Any newly-elected, continuing or departing member of the Senate, or any person who has served at least three years in the Senate at any time, shall be eligible to be elected as an officer [Revision to this sentence approved by Board of Regents, State of Iowa 3/24/10]. Any person elected as an officer of the Senate shall automatically be a member of both the Senate and the Faculty Council. Terms are for one year and begin with the adjournment of the organizational meeting. The vice president and the secretary shall be elected by a majority of those present and voting at the organizational meeting. The president shall be the person whose term as vice president is just ending. No one may hold two offices simultaneously or serve consecutive terms in the same office. If the president's service in the Senate would otherwise end at the conclusion of his or her term as president, it shall be automatically extended for one year.

B. If the office of president becomes vacant, the vice president shall become president for the remainder of that term and remain president for the following term. If the office of vice president becomes vacant, it may remain vacant until the end of the term, in which case the Senate shall elect a president as well as a vice president and secretary at its organizational meeting. Alternatively, at any time during a vacancy in the office of vice president, the Faculty Council may call an election to fill the vice presidency, and a vice president shall then be elected at the next regularly-scheduled Senate meeting, provided that at least 10 days notice of the election has been given to the Senate membership. If the office of president becomes vacant when the office of vice president is also vacant, the secretary shall convene a special meeting of the Senate with at least 10 days notice (unless the organizational meeting is sooner) at which a president shall be elected to serve the remainder of the term. That person shall be eligible for election as president for the following term. If the office of secretary becomes vacant, the president shall appoint an acting secretary for the remainder of the term. In the event that any vacancy in any Senate office occurs in a manner not contemplated by these rules, the Faculty Council may call an election to fill the vacant office. The election may be held at a special meeting of the Senate called for that purpose, or at a regularly-scheduled Senate meeting, provided that at least 10 days notice of the election has been given to the Senate membership.

6. Procedures.

A. Regular Meetings. The Senate meets in regular session four times each year, not less than twice in each semester. Other meetings may be called by the president or by the president of the University. The president shall call a meeting of the Senate at the request of ten percent of the Senate membership or a majority of the Council. Any member of the faculty may address to the Council a request for a meeting of the Senate.

B. The presiding officer of the Senate is the president. In the absence of the president, the presiding officer is the vice president and if both are absent the secretary serves as presiding officer.

C. The Council provides agenda for meetings of the Senate. These agenda may be amended from the floor.

D. In meetings of the Senate the right of the floor is limited to (1) members of the Senate, (2) the president of the University or a personal representative designated by the president of the University, (3) the dean of faculties of the University, (4) the dean of the graduate college, (5) members of committees reporting to the Senate, and (6) other persons granted the floor by the Senate.

E. The meetings of the Senate shall be open. Executive sessions may, however, be held by majority vote of the Senate. In executive sessions attendance is limited to (1) members of the Senate, (2) the president of the University or a personal representative designated by the president of the University, (3) the dean of faculties of the University, (4) the dean of the graduate college, and (5) other persons approved by a majority vote of the Senate. Some portion of each regular meeting must be open. A report of each executive session must be made in the next open meeting. Written reports of open meetings are distributed to all members of the faculty.

F. A quorum of the Senate consists of more than one-half of its members.

G. The existence of the Senate shall not preclude other means of communication between the president of the University and the faculty.

7. Committees.

A. The Senate may establish such other general or special committees as its business may require.

B. The committees of the Senate are named by the president with the advice and consent of the Senate.

 

Article III

The University Faculty Council

1. Powers and Duties.

A. The Council represents the Senate when the Senate is not in session.

B. The Council operates under procedures set forth by the Senate, undertakes all tasks assigned to it by the Senate, and reports on its activities to the Senate.

C. The Council is available for consultation with the Board of Regents, the president of the University, or any official designated by either.

D. The Council is responsible for and maintains the records of Senate proceedings and all reports and communications received from University and Senate Committees.

E. The Council is responsible for publishing and distributing to the faculty reports of all sessions of the Senate and of the Council.

F. The Council may organize itself, subject to this constitution and Senate directives, in any manner appropriate to the accomplishment of its duties.

2. Composition. The Council is composed of members of the Senate elected by the faculty to serve on the Council, together with the officers of the Senate, if they are not otherwise members of the Council. The regularly elected members shall include at least one member from each college represented in the Senate. Colleges whose faculty membership exceeds one-twelfth of the total number of faculty are entitled to one additional Council member, those whose faculty exceeds two-twelfths of the total faculty are entitled to two additional members, and so on.

3. Terms. A member who is elected to the Council during a first term in the Senate, or at the beginning of a second term, serves on the Council for a three-year term. Election to the Council during the second or third year of a first Senate term automatically extends membership in the Senate by one or two years, as the case may be. Council members may be elected during a second term in the Senate and serve for the remainder of their second Senate terms. Upon expiration of a three-year term, the faculty member is not eligible to be elected to the Council again until a full year has passed following the end of that term. Officers of the Senate who are not otherwise members of the Council serve on the Council during their terms as officers of the Senate. But the president of the Senate is also invited to serve on the Council during the year after his or her term as president. While serving on the Council the past-president has the right to vote and all other rights of a member of the Council.

4. Eligibility. Members of the Senate are eligible for election to the Council except during the year which follows a three-year term on the Council.

5. Officers. The president, vice president, and secretary of the Senate are respectively the president, vice president and secretary of the Council. No one may serve two consecutive years in any of these offices but may hold different offices in successive years.

6. Meetings. Meetings of the Council shall be open. Executive sessions may, however, be held by majority vote of the Council. In executive sessions attendance is limited to (1) members of the Council, (2) the president of the University or a personal representative designated by the president of the University, (3) the dean of faculties at the University, (4) the dean of the graduate college, and (5) other persons approved by majority vote of the Council. Some portion of each regular meeting must be open. A report of each executive session must be made in the next open meeting. Written reports of open meetings are distributed to all members of the faculty.

 

Article IV

Elections

1. General Rules. Elections are held annually under the supervision of the Senate Committee on Elections. Tenured, non-tenured, and salaried clinical faculty who hold the rank of professor, associate professor, and assistant professor are considered members of the faculty and eligible to vote. Faculty members not attached to a represented college are assigned to the most appropriate of the represented colleges for electoral purposes. Faculty members holding emeritus status are not eligible to vote. The Committee on Elections may also recommend that persons engaged in teaching or research under other titles be permitted to vote. The Committee on Elections presents to the Senate a list of persons eligible to vote in each college, a list of positions to be filled, and a list of persons eligible to vote but not be elected to certain offices. These lists become official upon approval by the Senate. In all elections, all votes have the same weight.Four elections are held each year: (1) nominations for the Senate, (2) the Senate election, (3) the Council election, and (4) the election of officers of the Senate.A college which wishes to apportion its representatives to the Senate or the Council among subdivisions of the college must present a plan for this purpose to the Senate for approval. When such a plan is approved, the appropriate decisions regarding eligibility for election are made by the Committee on Elections.

2. Nominations for the Senate. On the nominating ballot, a faculty member may make one nomination for each vacant position in the Senate for which the faculty member is eligible to vote. Twice as many nominees are chosen as there are vacancies. A faculty member who receives sufficient votes to be nominated becomes a nominee upon being notified and consenting to run. One who may be nominated for either an at-large vacancy or a collegiate vacancy may choose to run for either but not both. When a faculty member decides not to run, the person receiving the next largest number of votes is invited to be a candidate. Cases of ties are decided by lot by the Committee on Elections.

3. Senate Elections. The Senate ballot for each college contains twice as many names as there are vacant positions. Each eligible voter may vote for as many names as there are positions to be filled. A voter may vote for fewer than this number but may not cast more than one vote for one person.

4. Council Elections. In some cases, election to the Council is automatic, e.g. the case of a college with two representatives in the Senate of whom one is currently serving on the Council. When a college has more than enough eligible members of the Senate to fill vacant positions on the Council, the Committee on Elections sends to the college a ballot containing all the eligible names. Each voter may vote for as many persons as there are positions to be filled. A voter may vote for fewer than this number but he may not cast more than one vote for one person.The Committee on Elections reports the results of the voting to the Senate. When the report is approved, the candidates with the highest number of votes are declared elected.

5. Elections of Officers of the Senate. As soon as possible after the last regular meeting in the spring semester, the newly elected and continuing members of the Senate hold an organizational meeting in which they elect a vice president and a secretary for the coming year. They also elect a president if the past year's vice president is unable to succeed to the presidency.

6. Vacancies. A. Vacancies arising between elections. Vacancies on both the Senate and the Council which arise between annual elections are filled by the Senate from eligible members of the constituency affected for a term expiring June 30 following the next annual election.B. Vacancies in prospect at the time of elections. If a vacancy for one year or more on the Senate or Council is in prospect at the time of the annual election, the vacancy is filled by regular election procedures. If a vacancy for less than one year is in prospect, it is filled by the Senate from eligible members of the constituency affected.C. Eligibility for reelection. Service in a vacancy which extends over more than eighteen months' time is considered equivalent to a full term in determining eligibility for reelection.

7. Leave of Absence. Any member of the Senate or Council who is on leave or who anticipates being on leave from the University may request a leave of absence from the Senate or Council. The seat of the absent member shall be filled for the period of the absence in the manner prescribed for filling other vacancies.

 

Article V

Amendments

Amendments. Amendments to this constitution may be initiated by  (1) persons having the right of the floor in the Senate, or (2) petition to the Senate by at least ten faculty members.An amendment becomes effective when approved by (1) a majority of those voting in the Senate, (2) a majority of those voting in a faculty referendum, (3) the President of the University, and (4) the Board of Regents, provided, however, that in the case of any amendment to Article II, paragraph 2 - regarding the limitation on representation of clinical track faculty to 20% of  the representatives from any college-the required vote of the Senate shall be a 3/5 affirmative vote of those voting. 

Article VI

Bylaws

The Senate may by majority vote establish bylaws, not inconsistent with this constitution, governing the conduct of the business of the Senate and of the Council and other such matters as may be within its competence. Any member of the Senate may propose additions, amendments, or deletions to the bylaws by submitting a written text of the proposal to the secretary of the Senate at least fourteen days before the meeting at which it is to be considered. The secretary of the Senate shall circulate the same to all members of the Senate prior to the meeting.

 

 

BYLAWS OF THE

UNIVERSITY OF IOWA FACULTY SENATE AND COUNCIL 

Article I

Members

Section 1.  Attendance at Senate Meetings.

1.  Senate members missing 50% or more of the regular and special meetings of the Senate in any academic year shall be sent a letter by the Senate President reminding them of their obligations to represent their Colleges on the Senate.

2.  Members missing 75% or more of the regular and special meetings of the Senate shall have their names published in a special attendance roster at the end of the year. They shall be sent a letter by the Senate President asking them to affirm in writing within a reasonable time their ability and commitment to fulfill their obligations as members and to represent their colleagues or to resign. The Senate President may declare vacant the seat of any member who does not either affirmatively respond or resign. The vacant seat shall be filled in the manner prescribed for filling other vacancies.

Section 2. Attendance at Council Meetings.

1.  Council members missing 25% of the regular and special meetings of the Council during the semester shall be sent a letter by the Senate President reminding them of their obligations to represent their Colleges on the Council.

2.  Those members missing 50% or more of the regular and special meetings of the Council in any semester shall have their names published in a special attendance roster at the end of the semester and shall be sent a letter by the Senate President asking them to affirm in writing within a reasonable time their ability and commitment to fulfill their obligations as members and to represent their  colleges or to resign. The Senate President may declare vacant the seat of any member who does not either affirmatively respond or resign. The vacant seat shall be filled in the manner prescribed for filling other vacancies. 

Article II

Meetings

Section 1. Senate Meetings.

1.  The Senate convenes regular meetings at least six times each year, preferably in September, October, November or December, February, March, and April.

2.  Other meetings may be called as defined by the Constitution and shall not be held in lieu of regular meetings.

3.  Except in executive sessions, anyone who wishes may make a verbatim record of deliberations of the Senate or Council and shall need no permission to do so from the body or any of its officers.

Section 2. Rules of Order. 

1.  The parliamentary authority of the Faculty Senate and Council shall be Robert's Rules of Order (most recently revised).

2.  This authority shall govern all procedures in the Faculty Senate and Council except where it conflicts with the Constitution or any special rules of order adopted.

 Section 3. Agenda.

1.  Agendas for regular meetings of the Senate shall be distributed to members of the Senate after approval by the Council.

2.  The agenda may be amended from the floor.

3.  All members of the Senate have the right to introduce matters for Senate consideration.

Section 4. Limits to Debate.

No restrictions shall be placed on the number and length of speeches in discussion of debatable matters before the Senate, except that normal motions to limit or close debate shall be in order as provided in the parliamentary authority.

Section 5. Tabled Agenda Items.

Matters tabled by the Senate, if they are not taken from the table at that meeting, shall be on the agenda of the next regular Senate meeting. 

Article III

Committees

Section 1.  Eligibility.

All tenured, tenure-track, or clinical-track faculty members may be appointed to committees of the Senate.

Section 2. Appointment of Committee Members.

  1. The Committee on Committees recommends to the Senate President who in turn recommends to the Council which in turn recommends to the Senate, the names of faculty members to fill positions on Charter (see University of Iowa Operations Manual 10.066 - 10.236), Non-Charter (Faculty-Staff Parking Appeals Committee, Non-Resident Fee Review Committee, Presidential Committee on Athletics), and University (Conflict of Interest in Employment Committee, Sustainability Advisory Council, Student Publications Committee, Honorary Degree Committee) committees, the Faculty Judicial Commission (see University of Iowa Operations Manual 20.262), the Faculty Staff Budget Committee, and all standing committees of the Senate, other than the Committee on Committees, and all other committees designated by the Senate President from time to time. These nominations are normally presented to the Council and the Senate in April of each year.
  2. The Committee on Committees may make nominations to fill vacancies for which it appoints members at such times as vacancies occur.
  3. The members of the Committee on Committees shall be appointed by the Senate President. Generally, the Senate President shall appoint to the Committee on Committees individuals who serve on the Faculty Council, but other individuals can be appointed to this committee.
  4. The nominees whom the Senate approves for Charter, and Non-Charter committees, the Sustainability Advisory Council, and the Faculty Staff Budget Committee are forwarded to the University President for confirmation.
  5. The Senate President appoints the chair of each standing committee of the Senate from the members of that committee and the chair of the Faculty Judicial Commission from the members of the commission.
  6.  The Senate President recommends to the University President an individual to serve as chair of any Charter or Non-Charter committees and the Faculty Staff Budget Committee if the committee is to be chaired by members of the faculty.
  7. The Senate President , in consultation with the other Senate officers may recommend faculty members for service on other committees of the University.

Section 3. Faculty Senate Standing and Ad Hoc Committees. 

1.  The Committee on the Selection of Central Academic Officials:

(a)  Membership.

(i)  The Committee shall consist of at least seven members with staggered three-year terms who come from at least three different Colleges. No person shall serve more than six years.

(ii)  Its membership shall reflect the expertise and diversity of the entire faculty.

(iii)  The Senate President is an ex-officio voting member of this Committee when it is consulting on the selection of a permanent or interim University President.

 (b)  Duties:

(i) Consult with and advise the Board of Regents regarding the selection of a University President and with the University President regarding the selection of all permanent or interim central academic officials;

(ii) Consult with and advise the University President, on invitation, regarding appropriate processes for conducting searches for central academic officials.

(iii) Two members of the Committee will be appointed by the Senate President in consultation with the Committee chairperson to participate in the academic review of central academic offices and officers.

(iv) At least two members of the Committee should be appointed to any search committee appointed to search for a University President or a central academic official.

2.  The Committee on Rules and Bylaws

(a)  Membership.

(i) The Committee shall consist of at least six members with staggered three-year terms. The maximum length of service on the committee shall be two consecutive three-year terms.

(ii) The Senate past president shall be a voting ex-officio member of the committee.

 (b)  Duties.

(i)  The committee prescribes such general rules of procedure as are not provided in the constitution of the Senate or these bylaws.

(ii) The committee may also determine special rules of procedure for considering specific items of Senate business.

(iii)  Questions regarding the meaning of the constitution or bylaws are ordinarily referred to the chair of the committee who may in turn refer the issue to the entire committee.

(iv)  General or special rules established by this committee, and the rulings of the parliamentarian, may be amended or revoked by an affirmative vote of two-thirds of the members of the Senate present and voting.

3.  The Committee on Faculty Policies and Compensation.

(a)  Membership.

(i)  The Committee shall consist of at least six members with staggered three-year terms. The maximum length of service on the committee shall be two consecutive three-year terms.

(b)  Duties.

(i)  The Committee reviews and makes recommendations on all proposed University policies and procedures affecting faculty not otherwise under the jurisdiction of another Senate or charter committee. The Senate President may refer any such proposed policies or procedures to another committee.   

4.  The Committee on Elections.

(a)  Membership. 

(i)  The Committee shall consist of at least six members with staggered three-year terms. The maximum length of service on the committee shall be two consecutive three-year terms. The Senate vice president shall be a non-voting ex-officio member of the committee.

(b)  Duties.

(i)  The Committee shall present to the first Senate meeting of the spring semester:

1. a list of faculty members eligible to vote,

2. a list of Senate positions to be filled, and

3. a list of persons eligible for each position.

(ii)  At the same time, the Committee determines the number of positions to be filled on the Council for each represented college.

(iii)  The Committee supervises all elections and decides tie votes by lot.

(iv)  Nomination of Officers. 

1.  Nominations are to be made from newly-elected, continuing, or departing members of the Senate or from persons who have served at least three years in the Senate at any time.

2.  The Committee solicits suggestions from the members of the Senate for its consideration in preparing the slate of candidates. It seeks short autobiographical sketches from the nominees and distributes copies of these to the members of the Senate before the meeting in April.

3.  Ordinarily, the Committee presents at the regular April meeting of the Senate two nominations for the offices of vice president and secretary of the Senate, and, if the current year's vice president is unable to succeed to the presidency as specified in the constitution, then also for the position of president of the Senate.

5.  The Governmental Relations Committee.

(a)  Membership.

(i)  The Committee shall consist of at least six members with staggered three-year terms. The maximum length of service on the committee shall be two consecutive three-year terms.

(ii)  The vice president, president, and past president of the Senate may serve ex-officio as voting members of the committee.

(b)  Duties. 

(i) The Committee has primary responsibility for developing and improving the faculty's relationship with all governmental bodies.

6. Committee on Awards and Recognition.

(a)  Membership.

(i)  The Committee shall consist of at least seven members, no more than three of whom have appointments in the sciences, with staggered three-year terms. The maximum length of service on the committee shall be two consecutive three-year terms.

(ii)  The chair of the committee shall be one of the members who has already served at least one year of a three-year term.

(b)  Duties.

(i) The committee has primary responsibility for staffing awards committees in which faculty play a role and for soliciting nominations for these awards, including by:

(a) assisting the Senate officers to select the ad-hoc committee to solicit nominations for its own Brody awards;

(b) reviewing the Honorary Degree Committee’s observance of the Senate’s requirements regarding eligibility for award nomination;

(c) assisting the Provost’s Office and the Senate officers to select the ad-hoc committee to select recipients of the Regents Awards for Faculty Excellence;

(d) assisting the Provost’s Office to review and revise procedures regularly for soliciting nominations for Regents Awards for Faculty Excellence; and

(e) encouraging colleagues to nominate individuals for appropriate awards.

(ii)  The committee shall appoint at least one of its members to each of the Awards committees in which faculty play a role, as listed in (i) above.

7. Michael J. Brody Award Selection Committee

(a)  Membership

(i) The ad hoc committee to select the winners of the Michael J. Brody Award for Faculty Excellence in Service to the University and the State of Iowa shall consist of the Senate President, one Awards and Recognition Committee member, one Charter Committee on Diversity member, and three or four Faculty Councilors.

8.  Other Ad Hoc Committees

The Senate President may create such other Senate committees upon such terms and conditions as the Senate President deems advisable but only with the approval of the Council and the Senate.

Section 4. Committee Coordination and Reporting.

1. The Senate President  appoints the chair of each standing committee of the Senate from the members of that committee.

2.  The Senate President shall, prior to the beginning of the fall semester, meet with committee chairs and discuss relevant orientation materials, expectations, procedures, and projects for the committees.

3.  Each committee, at the request of the Senate President, will submit a report on its activities to the Faculty Council.

4.  Each committee will be reviewed every five years by the Faculty Council to ensure effective functioning. The results of the review and any recommended actions will be reported to the Senate. 

 

Article IV

Preservation of Records

Noncurrent records, including minutes of meetings, correspondence, reports, tape recordings, investigative data, and other documentation as may bear on the activities of the Faculty Senate or Council or constituent committees should be retired annually to the University Archives in the Special Collections Department, Main Library, by the Senate President. The Senate shall maintain its own digitized copies to be accessible to Senate officers and Senate committees. Transferred materials shall have the topical components and their chronological span identified provisionally.

Article V

Elections

Section 1. In addition to the one mandated collegiate Senator, the number of additional representatives is determined as follows:  the number of voting faculty members in the entire faculty is divided by sixty; the quotient, rounded to the nearest whole number, is then divided into the number of voting faculty members in each college and the result, rounded to the nearest whole number, is each college’s quota of additional representatives.

Section 2. Nominations.

 (1)  A faculty member who receives sufficient votes to be nominated becomes a nominee upon consenting to run.

(2)  When a faculty member decides not to run, the person receiving the next largest number of votes is invited to be a candidate.

(3)   Cases of ties are decided by lot by the Committee on Elections

Section 3. Three elections are held each year following nominations for the Senate, on or before March 1:

(1) the Senate election, on or before April 1;

(2) the Council election, on or before April 15; and

(3) the election of officers of the Senate, in the organizational meeting of the Senate.

Section 4. The Committee on Elections reports the results of the voting for the Senate and Council to the Senate at its regular meeting in April.

Section 5. Organizational Meeting for each new Senate.

1.  The organizational meeting of the newly elected and continuing members of the Senate is held immediately upon the adjournment of the regular April Senate meeting of the Faculty Senate.

2.  Nominations of Officers.

(a)  The organizational meeting receives the nominations of the Elections Committee for the officers of the Senate (above, Article III, section 3.4). Nominations from the Elections Committee shall be accompanied by short biographical sketches of each nominee, prepared and distributed at least 10 days prior to the April Senate meeting.

(b)  The Senate may also receive nominations from the floor, provided that the persons so nominated have consented to serve. Biographical sketches are not required of persons nominated from the floor.

(c)  Voting.

(i)  Election of officers is by secret ballot.

(ii)  Whenever possible the ballots are tallied and the results of the election announced before the end of the organizational meeting.

(iii)  To be elected, the winning candidate for each office must receive the majority of votes cast.

(iv)  If there are more than two nominees and no one receives a majority, then there shall be a runoff between the top two nominees who have received the highest number of votes.  

(v)  In the event of a tie, there will be a re-vote. If there is a tie again, the election will be decided by lot.