Vouchers for Food
and Beverages
With the new changes in the food
policy, Operations Manual 11.25, www.uiowa.edu/~our/opmanual/v/11.htm#1125
, Accounts Payable requires that the per person charge for
food and for beverages be listed on the voucher prior to routing
for approvals.
For example, if you have an invoice
with the following charges:
| Food: |
$204.00 for 12 people |
| Beverage: |
$100.00 for 12 people |
| Gratuity: |
$45.60 |
| Total: |
$349.60 |
The cost per person for food
would be:
$204.00 divided by 12 = $17.00.
The cost per person for beverages
would be:
$100.00 divided by 12 = $8.33.
This information is needed to ensure
that the individuals approving the transaction are aware of the
cost and that it is within the policy guidelines. At a minimum
we need to know the number of individuals attending the event.
