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Announcements
Subject: Controlling Inbound Freight
Costs
Effective May 1, 2007, The University of Iowa
will enter into an agreement with Logistics Planning Services
to manage freight for the University. The rates we will receive
by utilizing their KeyShip system are significantly discounted
and lower than UI preferred freight contracts. This contract covers
freight for inbound and outbound shipments but will primarily
used for inbound shipments; it does not cover small package shipments.
Purchase Orders will instruct the vendors to contact
LPS for shipping instructions. LPS will provide the vendor the
top three carriers in regards to pricing and delivery time. The
vendor will then select one of those carriers to ship the products
to the University. If the vendor does not use one of the selected
carriers, the cost is charged back to the vendor.
LPS will invoice the University on a weekly basis
based on the Purchase Order. The Accounts Payable Office will
then complete an e-voucher for payment to LPS, charging specific
Purchase Orders for their freight costs. This will be reflected
on the department’s statement of account.
If you have questions regarding this new process
please contact Sherri Dusenbery, sherri-dusenbery@uiowa.edu.
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Posting Error
It has been brought to Purchasing, Accounts Payable
and Travel department’s attention that Freight Runs 527,
528, 529 1WEBFRGHT entries were posted to University Statement
of Accounts (SOA) multiple times on 03/08, 03/09, 03/10, 03/11.
These duplicate postings will be corrected by changing the amount
to zero.
Here is an example of the SOA.
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Accounts Payable Freight Web Application Announcement
6/8/2006
Accounts Payable has released an improved freight
web application which provides departments with the following enhancements:
- a query function that allows the user to search
by multiple criteria (specific shipment number, carrier account number,
mailcode, run number, departmental four digit number or any combination)
- the capability to drill down to detailed information
- the ability for departments to view carrier account
information by account number
- an added favorites section to eliminate duplicate
entry
- over-all improved performance
Training material can be viewed from this link.
If you have questions or suggestions, please contact
Rob Kautz (robert-kautz@uiowa.edu)
Freight Listserve
Subscribe
here for access to up-to-date information on Freight policies
and procedures. This listserve is tailored to those who manage the freight
processes in the department and the end users who send the packages
New Freight Accounts
If you need to set up a new account, process the request
at the
APPO FUS Portal. This link will take you
to the Accounts Payable Freight web page, click on New Carrier Account.
Once the account is set up, we will notify you via email. This process
enables you to receive the University discount.
Procurement Card for Freight
All three major carriers (UPS, Fed Ex and Airborne)
accept the University Procurement card as a form of payment. To ensure
that you are receiving the University discount you'll need to include
your carrier account number when paying these invoices.
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