The Assumed Receipt/Non-equipment/< $10,000 Voucher Report provides information on invoices and credit memos which have been received by Accounts Payable and entered into the Purchasing and Payables System for non-equipment and purchases less than $10,000. An email notification is sent to the Requester or Designee when the Voucher is created.

Click here to view a field-by-field explanation of the Voucher Report, or follow the text-only explanation below. You may also click on the name of any field to view the field-by-field explanation.

1. Special Instructions: Instructions to the department regarding the payment date will appear here.
2. Month/Day/Year: Date of the voucher report.
3. Page: Indicates the number of pages contained in the voucher report.
4. Requester Name and Location: The name, building and room number of an individual in the department who can answer questions regarding the placement or payment of the order.
5. Department: The ordering department name as listed in the GL:M chart of values.
6. Vendor Name and Remit Address: The name and address to which the check will be mailed.
7. Remit Vendor Number and Location: Vendor number and remit location assigned by the Vendor Maintenance Staff in the Purchasing Department.
8. Voucher Number: The voucher number assigned by the Accounts Payable Department when the invoice or credit memo was entered.
9. Invoice Number: Identifies the vendor invoice or credit memo number.
10. Invoice Date: Identifies the date of the attached invoice or credit memo.
11. Terms: The vendor payment terms.
12. Discount Due Date: The date Accounts Payable must issue the check to take advantage of the vendor's discount terms.
13. Scheduled Due Date: The date Accounts Payable will issue the check to pay the invoice for the voucher.
14. Control Group Number: This field is reserved for internal Accounts Payable purposes only.
15. Purchase Order: The number assigned to the order by the Purchasing Department.
16. LIN: The line item number.
17. PO LN: The Purchase Order line number.
18. UOM: The unit of measure on the purchase order, invoice, or credit memo.
19. Qty: The number of units being invoiced or credited.
20. Description: The description of the item on the purchase order, invoice, or credit memo.
21. Unit Price: The price per unit being invoiced.
22. Ext Amt: The total dollar amount being invoiced for the line item (unit price multiplied by quantity).
23. MFK: The Master File Key(s) information defaults from the purchase order, and indicates which account(s) will be charged for the payment of the invoice.
24. Voucher Comments: Additional or pertinent information from the vendor or Accounts Payable Dept. regarding the invoice, credit, or purchase order.
25. Discount Amount: The dollar amount of any cash discount.
26. Freight: The freight charges billed on the invoice.
27. Sales Tax: The sales tax billed on invoice. The University pays only in special circumstances (e.g., when items are purchased and used out of state). (See Iowa Code, 1977, Section 422.45).
28. Use Tax: The use tax billed on invoice.
29. Gross Amount: The total dollar amount that will be paid to the vendor for the invoice.
30. MFK Changes Authorized & Date: Departments have the ability to do CV changes through the APPO Web pages or through GLDSS.
31. Departmental Receipt & Date: This field must be completed by the department on all vouchers, and the form maintained for up to three years for audit control.

AP/PO System Home Page.
Accounts Payable Home Page.
Purchasing Home Page.
University of Iowa Home Page.