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GENERAL
MIGS
SIGS |
MIGS: for ordering supplies from the University's contracted office supply vendor. 1. On the ITS menu screen, enter MIGS as your destination. 2. This will bring up the MIGS menu screen. Use PF keys to navigate the screen. The PF destinations are listed at the bottom of the screen and are as follows. The PF1 Help Key may answer some of your questions about individual fields. PF1: Help Key; Put the cursor on any field and PF1 will give you
information about that field. Note: Casual users will not use some of these keys. Begin your order: 3. PF9 brings you to the "create an invoice" screen. The header fields are required. 4. Enter the MFK information starting with the FND. The system will fill with zeros if segments are not used. You must use a valid MFK number. NAME, DEPARTMENT, BLDG (it must be the correct abbreviation - the system sorts these by zones to assist in delivery), ROOM, and PHONE # are all required. The MESSAGE field is optional and, if used, will print on the invoice. You may want to use this for your own requisition number. Press the "enter" key (optional at this time). If you do use it now, the system will check for errors on the MFK and BLDG and make sure all other required fields are filled. 5. Tab to catalog number field. Enter the OfficeMax catalog number from the current catalog. (You must use the mfg# and enter it exactly as it appears in the catalog. Call General Stores if you need a new catalog.) Enter the quantity you are ordering. Enter the next OfficeMax catalog number and quantity, continuing through your order. You may press "enter" at any time to make sure the number is valid or to check pricing, including your order total. To delete an entire line, use the "end" key or put a zero in the quantity and press "enter". Please pay attention to the units of measure. This can be confusing, as items can be sold by the box, pack, kit, carton, pad, or piece. If you questions about the units of measure, call the OfficeMax sales representative at 384-3908. 6. You must press "enter" when you are finished with your order to add the description fields and calculate the totals. The CATLG#, QTY, DESCRIPTION, UNIT, PRICE, AMOUNT, and TOTAL will appear on the screen. To place your order (it will print at General Stores) follow instructions at the bottom of the screen: Press PF4 and a message will prompt you to press it again. After you do this, the order will print at General Stores. Note: you must press PF4 twice to print your order, but you may make changes to or cancel the order before doing so. You may want to screen print your order for your own records or to note the invoice number that was assigned the first time you pressed "enter". The number is in the upper left corner of the screen. OfficeMax/MIGS invoice numbers consist of "M" followed by five numbers and are generated automatically by the system. 7. If you change your mind or find errors, the order can be voided at the bottom of the screen. Type a "Y" in the "void this invoice" field (Y = yes, I want to cancel all the items I have ordered) and press "enter". This will delete all the order information, but you will stay in MIGS and the header information will remain. 8. To void the entire invoice and exit MIGS, use PF12. To correct individual lines, just tab over the existing information or change quantities as required. 9. If you want to make sure your order was accepted, make note of your invoice number, then use the invoice scan, PF6, MIRS. Enter your invoice number (MIRS/M#####), press "enter", and view the invoice that was just entered. 10. If you want to exit the system, press PF12. PF3 takes you to the MIGS main menu. If you fill the screen - the capacity is 12 items - and press "enter", you will get a blank screen. MIGS is ready for the 13th line. If you want to review the first 12, use PF8 and PF7 to toggle back and forth between screens. If your order continues to the second screen, you may seem to lose all your data. Just hit the PF7 (scroll up) key and the data will reappear. If an item catalog number appears in red after you press "enter", you have attempted to order an item that is no longer available from OfficeMax. Note the message at the bottom of the screen "THIS CATALOG# DOESN'T EXIST." The item may still be in their catalog, but it is no longer available. Order another item or send your request on a requisition to the OfficeMax customer service representative for crossover to another vendor. Thank you for using MIGS. If you want more detailed training, contact Judy Williams or Gary Anderson. |
