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GENERAL
MIGS
SIGS |
SIGS: for ordering supplies in stock at General Stores. Note: An application must be filled out and approved before access to SIGS is granted. Forms are on the e-forms website, www.uiowa.edu/~eforms, under ITS. You will need to fill out an "Access Request" and a "User ID Application," then fax them to General Stores at 384-3918. This process may take three to four days. 1. SIGS is accessed through Host Explorer software. The ITS Help Desk (384-4357) can assist you in accessing this program and setting it up on your computer. On the ITS menu screen, enter your user id and password. Press PF1 to access the application list. Then enter SIGS as your destination. 2. This will bring up the SIGS menu screen. Use PF keys to navigate the screen. The PF destinations are listed at the bottom of the screen and are as follows. The SIGS menu To exit SIGS, enter the SIGS command to get to the main menu, then PF3. Note: casual users will not use some of these keys. Begin your order: 4. Enter the MFK information starting with the FND. The system will fill with zeros if segments are not used. You must use a valid MFK number. NAME, DEPARTMENT, BLDG (it must be the correct abbreviation - the system sorts these by zones to assist in delivery), ROOM, and PHONE # are all required. The MESSAGE and DEPT REQ fields are optional and, if used, will print on the invoice. Press the "enter" key (optional at this time). If you do use it now, the system will check for errors on the MFK and BLDG and make sure all other required fields are filled. 5. Tab to the CATLG# number field if you are not already there. Type the General Stores number and the quantity you are ordering. Type the next catalog number and quantity, continuing through your order. You may press "enter" at any time to make sure the number is valid or to check pricing, including your order total. To delete an entire line, put *D* in the first three places of the stock number and press "enter". 6. You must press "enter" when you are finished with your order to add the description fields and calculate the totals. The CATLG#, QTY, DESCRIPTION, UNIT, PRICE, AMOUNT, and TOTAL will appear on the screen. To place your order (it will print at General Stores) take your cursor up to the top left of the screen and type in SIGS, then press "enter". You may want to print the screen first for your own information, taking note of the requisition number assigned to this transaction in the upper left corner. 7. If you change your mind or find errors, the order can be voided at the bottom of the screen. Type a "Y" in the VOID ALL CATLG# field (Y = yes, I want to cancel all the items that I have ordered) and press "enter". This will delete all the order information, but you will stay in SIGS and the header information will remain. 8. If you want to make sure your order was accepted, make note of your invoice number, then use the invoice scan, PF8, SIRS. Enter your invoice number (SIRS/#####), press "enter", and view the invoice that was just entered. The SIGS order cannot be for more than 14 items. If you fill the screen, place the order and begin another SIGS order for the remainder of the items. If an item catalog number appears in red after you press "enter", you have used an incorrect catalog number. Note the message at the bottom of the screen "CATALOG NUMBER NOT FOUND - TRY AGAIN". Thank you for using SIGS. If you want more detailed training, contact Judy Williams or Gary Anderson. |
