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Sending items
to Surplus
Removal forms
The process
The details
Checklist

Current stock
On eBay
Computing
Electronics
Food service
Furniture
Health care, Lab
Maintenance,
construction,
& custodial
Office supplies
Seating
Storage
Miscellaneous

Map
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The process  

• Complete the appropriate removal form. You must provide all information requested.
• Send it to the office that oversees property for your department. It differs between hospital and non-hospital departments.
• Clearly mark the items for removal and securely store them.

Information to provide on Surplus Removal Form

_____Contacts and authorization:   department name and number, contact person and phone number, back-up contact, all authorized signatures required by your department - a minimum of two.

_____Item description:   UI tag number, serial number, maintenance contract information, photos, equipment description including performance specifications and internal features that may not be apparent.

_____Item condition:   whether or not item is in good working order; all cables, cords, manuals, service records, and software included with electronic equipment; warranties or guarantees in effect; parts included with item.

_____Location:   building name, room number, description of location, item marked for removal.

_____Security:   data removed from electronic media, paper documents removed from furnishings, item stored securely . more information

_____Buyers:   contact information for potential buyers.

_____Shipping:   whether item needs to be packed in a crate or secured on a pallet, whether a plastic, mold-resistant pallet for overseas shipping is available if needed.

_____Reimbursement:   whether more than $100 sale price expected, department name and address, valid MFK number, validation check.