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AP, Purchasing & Travel Depts
 
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Mission Statement

The mission of ProTrav is to provide one web based tool to reconcile Procurement Card charges and to process all travel related forms, and to facilitate administrative review of those expenses. This "one tool solution" will allow travelers/expeditors to reconcile all travel related expenses in one place regardless of payment method. It will also provide one location for data collection, so that expenses may be reviewed individually or collectively by trip, individual, department, and/or university wide.

"One Tool, One Location, One Source"

New Enhancements to the On-line System

bullet Added a Comments Section to the Meals Expense Grid
bullet Business Purpose Requirement
bullet Create TEV
bullet Basic User ProTrav Reports
bullet Creating a Trip for a Non-UI traveler
bullet Duplicate TEV Warning
bullet Duplicate Trip Checking
bullet Email User Preferences 
bullet Favorites 
bullet Freight Transaction Detail for Express Freight Charges on the PCard New!
bullet Item Dispute Indicator
bullet New and Improved Travel Spend Report New!
bullet New and Improved Help Section New!
bullet New Mileage Rates
bullet Procurement Card Agreement Indicator
bullet ProTrav Attachments Training
bullet ProTrav Freight Report
bullet ProTrav Non-UI Acknowledgement Form
bullet ProTrav Travel Start Page Redesign
bullet Redesign TEV Accouting Page 
bullet Removed trip drop-down from Procurement Card Voucher line Reconciliation Manager
bullet Search Trips Function
bullet Updates to Sub-Expense Hotel. Hotel Deposit and Hotel Credit have been added as sub-expense types under the heading of Hotel.
bullet Upper User ProTrav Reports

 

Objectives

bullet Improve Contract Negotiations
bullet Provide one Source for administrative data collection and reporting
bullet Provide one tool for reconciling Procurement Card transactions and out of pocket Travel Expenses
bullet Reduce time of preparing vouchers by automating the process
bullet Replace current manual travel processes and paper forms
bullet Trip Approval
bullet Cash Advance
bullet Travel Reimbursement/Travel Voucher
bullet Utilize Workflow Routing for Approvals

Functions/Features

bullet Capability to build in business rules and formulas
bullet Display status of payments/reimbursements
bullet Electronic Attachments
bullet Eliminate duplicate entry
bullet Enhanced Reports or Searches (Individual, Trip, Department, Vendor, Expense Type, etc.)
bullet Favorites -- travelers, trips, MFKs
bullet Helpful Hints, Tutorial
bullet Immediate MFK validation
bullet Links
bullet Message Center
 

 

 

Accounts Payable, Purchasing & Travel Departments | 202 Plaza Centre One | University of Iowa | Iowa City, IA  52242 | 319-335-0379

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