ProTrav System Release

REQUIREMENT OF BUSINESS PURPOSE :  

New functionality of the ProTrav application will be implemented on August 28, 2006, for the September billing cycle.   

This functionality will be to collect the business purpose of procurement card purchases that are $100 or over and contain certain merchant category codes that Accounts Payable has marked as high risk.  Obtaining the business purpose on these transactions will allow departments better review and audit of the expenses.  
 

This will impact approximately 23% of all Procurement Card transactions.   

 

A new section titled Business Purpose will be added to the Procurement card voucher reconciliation panel.  An illustration is below.

Predefined procurement card transactions will require that the user select from a list of business purpose/s to define those that are applicable to that purchase.    

If a user selects either the “Reward and Recognition” or “Other” category as the business purpose for a transaction they will be required to provide further justification  
in the Comments field box.   

The additional justification should address the specific purpose of the purchase, to add information on who is being recognized, or any other pertinent details that will explain the public purpose of such a purchase. 

Question can be directed to protrav@uiowa.edu.