The (your organization's name) has received a grant award of $(grant amount) from Humanities Iowa, a state-based affiliate of the National Endowment for the Humanities, in support of a project called (project title).
This program is supported by Humanities Iowa and the National Endowment for the Humanities. The views and opinions expressed by this program do not necessarily reflect those of Humanities Iowa or the National Endowment for the Humanities.
Grant funds are generally paid out at the end of the project and upon submission of final report materials. However, the grantee may request up to 90% of the award at any time during the course of the project. Grant disbursements are based on cash needs, and Humanities Iowa retains the right to modify the amount requested. Interim progress reports may also be required in some circumstances.
At least 10% of the award will be retained by Humanities Iowa until receipt of the final report materials.
The results of grant activity (written, visual or audio) may be published provided that publications contain an acknowledgment of support by both Humanities Iowa and the National Endowment for the Humanities.
Such publications must include a disclaimer that the findings, conclusions, and opinions do not necessarily represent the view of Humanities Iowa or the National Endowment for the Humanities.
Except as otherwise provided in the terms and conditions of the grant award, or in HI's "Media Projects" provisions, the author or the recipient organization is free to copyright any books, publications, or other copyrightable materials developed as a result of grant activities; however, Humanities Iowa and the National Endowment for the Humanities shall reserve a royalty-free, non-exclusive and irrevocable right to reproduce, perform, translate, publish, or otherwise use, and to authorize others to use the work for educational purposes.
The following stipulations apply to grantees that are recipients of grants in support of media projects.
Recipients of grant awards for media projects may be required to submit quarterly narrative progress reports to HI staff until the final project has been completed.
Media projects must mention Humanities Iowa and the National Endowment for the Humanities as funders in the credits of the finished product.
Media projects must include a disclaimer stating that the project views do not necessarily reflect those of Humanities Iowa or the National Endowment for the Humanities.
During the grant period, or following its termination, any royalties or proceeds that arise from the sale, rental, or use of a media product funded by Humanities Iowa must be returned to HI in an aggregate sum not to exceed the total amount of HI's award.
The formula for this repayment will be calculated on the percentage of HI grant funds to the total production costs.
The producer will furnish to HI, upon request, a copy of any materials arising out of grant activities. The use of this material by HI or NEH is restricted to internal HI or NEH activities, workshops, conferences, and educational settings.
Within thirty (30) days after the final date of the grant period, the grantee must submit to HI at least one copy of the media materials produced under the terms of the grant.
These general grant provisions, in addition to any special conditions incorporated in the grant award letters, are applicable to and binding upon recipients of grants from Humanities Iowa (HI). Grantees should understand that acceptance of an award creates a legal duty on the part of the grantee to use the funds in accordance with the terms of the grant and to comply fully with all provisions and conditions. In the event of a conflict between these provisions and any special conditions of the award letter, the terms of the grant award letter will govern.
The National Endowment for the Humanities authorizes Humanities Iowa to make grants to: private nonprofit organizations; institutions of higher education; state and local government agencies and federally recognized Indian tribal governments; and groups of individuals that form an association to carry out a non-profit project. By accepting this grant, the recipient warrants itself to be a "group" qualified under the above definition. It is the responsibility of the grantee to notify Humanities Iowa promptly of any changes in its status. It should be understood by the grantee that in the event an award is erroneously made to an organization/institution or group subsequently determined to be ineligible for a grant, the award will be terminated and the grantee will be required to repay Humanities Iowa all grant funds received.
Grants must be administered in accordance with uniform administrative requirements as set forth in (1) OMB Circular A-110 "Uniform Administrative Requirements for Grants and Agreements with Institutions of Higher Education, Hospitals, and Other Non-Profit Organizations" (available upon request); (2) Humanities Iowa Grant Provisions as stated in this guide, and (3) "Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments; Final Rule" (available upon request).
All grants are subject to review at any time to determine whether grantees are meeting requirements of Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the Age Discrimination Act of 1973, and the regulations issued pursuant thereto by the National Endowment for the Humanities (Code of Federal Regulations, Title 45, Chapter XI) and are thus eligible to continue receiving funding. Every effort must be made to accommodate the participation of handicapped persons at Humanities Iowa-sponsored programs, according to the Americans with Disabilities Act of 1990.
Awards shall not be made at any time to any party which is debarred or suspended or is otherwise excluded from or ineligible for participation in federal assistance programs in violation of the regulations implementing Executive Order 12546, "Debarment and Suspension." The regulations are contained in 45 CFR, Part 1169 "Non Procurement Debarment and Suspension" (available upon request).
Grantees are required to sign a certification form regarding the nondiscrimination statutes and debarment and suspension. Humanities Iowa will not release any funds until an executed copy of this form has been received for each funded project.
The grantee will assume full liability and responsibility for the conduct of the project. No other bonding and insurance requirement shall be imposed other than those normally required by the grantee.
Circumstances may arise in which either Humanities Iowa or the grantee wishes to terminate a project in whole or in part. If both parties agree that the continuation of the project would not produce results commensurate with the further expenditure of funds, the grant may be terminated by mutual agreement. It is understood that whenever Humanities Iowa finds that the grantee is not complying with the terms and conditions of the grant or has diverted funds for purposes other than those for which they were awarded or paid, it shall make no further grants or payments on current grants until the diversion or the default or failure to comply with such terms and conditions has been corrected.
When Humanities Iowa determines that a grantee has failed to comply with the terms and conditions of an agreement, Humanities Iowa may suspend or terminate the grant. Normally, this action will be taken only after the grantee has been notified of the deficiency and given sufficient time to correct it, but this does not preclude immediate suspension or termination when such action is required to protect the interests of Humanities Iowa.
In the event that a grant is suspended and no corrective action is taken within thirty (30) days of the effective date, Humanities Iowa may issue a notice of termination. No costs that are incurred during the suspension period or after the effective date of termination will be allowable except those that are specifically authorized by the suspension or termination notice or those that, in the opinion of Humanities Iowa, could not have been reasonably avoided. Within thirty (30) days of the termination date, the grantee shall furnish Humanities Iowa a summary of progress achieved under the grant, an itemized accounting of charges incurred against grant funds and cost-sharing prior to the effective date of the suspension or termination, and a separate accounting and justification for any costs that may have been incurred after this date.
Accounting records must be supported by such source documentation as canceled checks, paid bills, payrolls, time/attendance records, contractual agreements, and grant award documentation. Records must be retained by the grantee for a minimum of three years following the submission of the Final Financial Report. Receipts and records should be retained by the grantee – DO NOT send receipts to Humanities Iowa.
If an individual is paid $600 or more from grant funds during the calendar year for services or honoraria, a 1099 form must be filed by the Sponsoring Organization with the IRS.
Grant funds may be expended only for project purposes and activities as set forth in the budget as originally approved or subsequently amended. Commitment of grant funds must be incurred only during the grant period, as defined by the beginning and end dates.
Program income represents gross income earned by the recipient from the project. Such earnings may include, but are not limited to, income from admission fees, service fees, sale of commodities, usage or rental fees, and royalties on patents and copyrights.
All program income earned during the project may be retained by the recipient and, in accordance with the grant or other agreement, shall be:
If a grantee chooses to deposit Humanities Iowa grant funds in an interest-bearing account, it may retain the first $250 in interest earned each fiscal year. Interest earned in excess of this amount must be forwarded to Humanities Iowa.
A sponsoring organization must contribute an amount equal to or more than the award received from Humanities Iowa in cash or in-kind contributions, or combination of both.
The final financial report should reflect all cost sharing, both cash and in-kind.
Expenses incurred while developing the proposal, as well as any expenses incurred prior to the beginning date or after the ending date,cannot be charged to the grant or used to meet the cost sharing requirement.
Cash Contribution includes cash provided by third party donors or sponsors (donations from individuals and grants from corporations and foundations) as well as all contributions made by the sponsoring organization to carry out the project. Anything the sponsoring organization contributes to a project, including salary support for people working on the project, the purchase of supplies, space to carry out project activities, and services related to the project should be included in "cash contribution."
Indirect costs are allowable as part of the project's cash contributions for cost sharing based on an organization's established rate. Indirect costs are those costs of an organization that are not readily identifiable with a particular project or activity but nevertheless are necessary to the general operation of the organization and the conduct of the activities it performs. The costs of operating and maintaining buildings and equipment, depreciation, administrative salaries, general telephone expenses, general travel, and supplies are types of expenses usually considered as indirect costs.
In-kind Contribution is the dollar value of services, goods and space contributed to the project by third parties. For example, if a consultant waives his or her normal fee, the fee may be reflected as in-kind cost-sharing, provided that the in-kind contribution is adequately documented.
Proposed budget changes to the expenditure of Humanities Iowa grant funds must be submitted to HI staff by letter or email prior to submission of the final report in the following instances:
The mini grant revised budget form is available on this web site.