NOTE TO EMPLOYEES ALREADY PARTICIPATING IN PAYROLL DEDUCTION THROUGH UNIVERSITY BILLING: This policy will not rescind your prior payroll deduction authorization; all charges will continue to be deducted from your paycheck. This policy does, however, affect your ability to charge. CHARGING PRIVILEGES WILL NOT BE ACTIVATED UNLESS YOU OPT-IN USING THE APPLICATION IN EMPLOYEE SELF SERVICE.
Where to Opt-in in Employee Self Service
BACKGROUND
The University has historically allowed its Faculty and Staff to charge their purchases at on-campus and University of Iowa Hospitals and Clinics (UIHC) merchant locations. The differences in charging and payroll deduction policies between the general University and the UIHC, has resulted in confusion regarding which miscellaneous charges are subject to payroll deduction and which charges are billed to employees on their Univeristy Bill (U-Bill).
The intent of this new policy is to create consistency for all employees in non-student job classifications regardless of how frequently they are paid or where the purchase is made.
TIMING OF DEDUCTIONS
Voluntary Charges:
Deducted from the paycheck immediately following the date the charge posts to the employee's University Account (U-Bill)
For example: A purchase that posts to the University Account on 10/15/2010 will be deducted from the 11/1/2010 paycheck.
Non-Voluntary Charges:
These charges will go on your U-Bill and will be deducted from your next paycheck after the U-Bill notification e-mail is sent to you.
For example: If you are billed for a parking ticket on 11/1/2010, this charge will be deducted from your 12/1/2010 paycheck.
Voluntary Charges:
Deducted from the paycheck immediately following the date the charge posts to the employee's University Account (U-Bill)
For example: A purchase that posts to the University Account on 10/15/2010 will be deducted from the 10/26/2010 paycheck.
Non-Voluntary Charges:
These charges will go on your U-Bill and will be deducted from your next paycheck no earlier than 14 days after the U-Bill notification e-mail is sent to you.
For example: If you are billed for a parking ticket on 11/1/2010, this charge will be deducted from your 11/23/2010 paycheck.
In the event that the total miscellaneous charges exceeds the amount earned in any given pay period, charging privileges may be deactivated until the outstanding balance is paid in full. Any unpaid balance will be deducted from the next paycheck.