Travel
- Are signature delegation forms on file for those who approve travel vouchers in workflow as a delegate?
- Ideal Answer: YES. The delegation of signature authority must be documented in writing and should be reviewed periodically. Responsibilities of the delegator are:
- to know the situations in which delegation may not occur.
- to assure that the individual to whom such authority is assigned understands the limits of the delegated authority.
- to be accountable for the delegated individual's actions.
- Completed forms should be kept on file by the department and a new form should be completed if authorized uses or limitations change or if staff terminates employment.
- Ideal Answer: YES. The delegation of signature authority must be documented in writing and should be reviewed periodically. Responsibilities of the delegator are:
- Does the department advise employees that the meal limits are limits on spending, not a per diem?
- Ideal Answer: YES. Travel regulations state that meal claims should reflect actual/reasonable expense not to exceed the maximum daily allowance.
- Are travelers allowed to enter more than one trip per Travel Expense Voucher?
- Ideal Answer: NO. A Travel Expense Voucher should only be for one trip. Employees who travel daily should not enter multiple trips on one voucher.
- Is the travel workflow routing pre-determined in your area?
- Ideal Answer: YES. The workflow administrator for your area should have assigned a designated route to match the first account being charged.
- If the traveler is not a U of I employee and cannot access workflow, are procedures in place that provide for documentation of the traveler's participation?
- Ideal Answer: YES. If the individual has an email address, the voucher can be signed electronically, if the individual does not have an email address, the voucher must be printed and sent to the traveler for approval. Documentation showing traveler approval is forwarded to the travel office by the department and kept on record.
