College of Liberal Arts & Sciences The University of Iowa School of Journalism and Mass Communication The University of Iowa

Policy Governing Undergraduate and Professional Students Enrolled in Courses Outside Their Own College or Degree

MEMORANDUM TO: Deans, Directors, and Departmental Executive Officers
FROM: Lola Lopes, Associate Provost for Undergraduate Education
RE: Policy Governing Undergraduate and Professional Students Enrolled in Courses Outside Their Own College or Degree
DATE: March 22, 2004

Please refer to the URLs listed below concerning undergraduate and professional students who take courses outside their own college or academic credential program. The policy covers majors, minors, and certificates. It applies both to cross-enrollment (in which students are enrolled directly in courses outside their own colleges) and to enrollment in cross-listed courses (which carry course numbers from two or more different colleges). Graduate students are governed by the policies of the Graduate College no matter what college offers the courses in which they are enrolled.

The document at http://www.uiowa.edu/~provost/deos/crossenroll.doc summarizes and clarifies the body of existing policy on cross-enrollment and cross-listed courses. In a nutshell, it divides academic policies affecting students into two types and indicates for each policy type whether the college offering the course or the student's own college will govern in the event of a problem or conflict.

The document at http://www.uiowa.edu/~provost/deos/examples.pdf presents some mini-cases based on actual events at UI that illustrate how the policy is applied.

By this memo, we are asking that collegiate webmasters post the policy document in a suitable place on the college web site so that it is available to both students and faculty. It is not necessary to post the examples.

We also ask DEOs to ask their faculty to include a notice in the syllabus that course policies are governed by the "College of ---." For cross- listed courses, such a notice must also appear in the course detail description on ISIS including that (1) the course is cross-listed, (2) what the cross-listed numbers are, and (3) that course policies are governed by the rules of the "College of ---." We encourage faculty who teach students from other colleges to be explicit in the syllabus about collegiate policies that may be unfamiliar to outside students.

I'd be very happy to respond to any questions or concerns about this policy summary.