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Operations Manual The University of Iowa

PART II. COMMUNITY POLICIES
DIVISION I HUMAN RIGHTS, AFFIRMATIVE ACTION, AND EQUAL EMPLOYMENT OPPORTUNITY

(Written to conform to Regents Procedural Guide 3/74; amended 9/93; 10/95; 9/97)

CHAPTER 33: USE OF UNIVERSITY NAME

(President 4/9/73; amended 9/97; 11/10)

Use of University Name
REVIEW

REVIEW
1. Under this policy, may University faculty, staff, and students use University letterhead and their University title when writing to their legislator or congressional representative to express an opinion or concern?
The use of University letterhead in any non-University correspondence is strictly prohibited. Personal stationery should be used for all personal correspondence, including personal correspondence with elected officials. The institutional position on legislative issues is determined by the Board of Regents in consultation with University administration. While individuals are free to correspond with elected representatives on their own time, the use of University letterhead for that purpose is potentially confusing to elected officials because it implies that the writer is speaking on behalf of the University. The use of the staff member's University title for self-identification purposes in this context is permitted, so long as the title is not used in a way that implies that the writer is expressing an institutional position or viewpoint. (See also II-18.1d(1)(a).)

2. A University employee is starting a new business selling hand-crafted furniture. He decides to develop some advertisements to help sell the furniture. So he has a photograph taken of himself sitting in a hand-crafted chair on the Pentacrest lawn in front of the Old Capitol. He uses this image in newspaper and television advertisements for his furniture. Is this permissible under the policy?
No. The sale of furniture is a "non-University endeavor." Taking a picture of the chair on University property implies an endorsement of the product by the University, which is prohibited under the policy.
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