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Operations Manual The University of Iowa

PART III. HUMAN RESOURCES
DIVISION I EMPLOYMENT, GENERAL

(Revised to conform to State Board of Regents Merit System effective 1/1/72; amended 9/93; 10/94)
CHAPTER 4: STUDENT EMPLOYEES

(Amended 7/98; 5/00; 5/03; 11/04)

4.1 HIRING.
Student employees paid on an hourly basis are hired through and in accordance with procedures established by the Office of Student Financial Aid.
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4.2 EMPLOYMENT ELIGIBILITY.
(5/00; amended 3/02)

All newly appointed University employees must have their identity and their eligibility to work in the United States verified. The United States Citizenship and Immigration Services (USCIS), formerly known as Immigration and Naturalization Service (INS), Form I-9 is used to verify the employee's identity and eligibility to work.

The I-9 form must be completed by the third day of employment. Failure to complete the I-9 form in a timely manner or at all may subject the hiring department to penalties and fines from the federal government for failing to provide proof of work authorization. If a person is appointed who is not eligible to work, his or her employment must be terminated immediately upon learning he or she is not authorized to work. It is the hiring department's responsibility to ensure that a completed I-9 form is submitted to the Payroll Office.
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4.3 PAYROLL.
Student employees are paid according to the following procedures established by the Payroll Office and the Office of Student Financial Aid in accordance with the Internal Audit department.

(See also III-30 Student Employee Grievance Procedure.)
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Page last updated November 2014 by Office of the Senior Vice President for Finance and Operations