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Operations Manual The University of Iowa

PART III. HUMAN RESOURCES
DIVISION I EMPLOYMENT, GENERAL

(Revised to conform to State Board of Regents Merit System effective 1/1/72; amended 9/93; 10/94)
CHAPTER 12: TERMINATION OF APPOINTMENT

(Amended 9/93; 3/01; 3/02; 3/06)
12.1 General
12.2 Non-Renewal of Probationary Academic Appointments
12.3 Merit System Staff
12.4 Graduate Assistant Dismissal Procedure

12.1 GENERAL.
(Amended 3/01; 3/02)
Departments report resignations, dismissals, and all absences without pay no later than the effective date thereof. Failure to furnish such reports promptly results in overpayments of salary which must be recovered. Departmental executive officers should be aware that under the law they are personally responsible for all nonrecoverable overpayments which occur because of failure to make the necessary reports promptly.

Any termination of service is reported on forms designed for that purpose which can be obtained through the University Human Resources Web Transaction System. (Terminations are not to be reported by telephone.) It is not sufficient to rely upon the inclusion of a resignation date in the original statement of employment or the failure to include a name in a new budget as adequate notification of termination of employment. All departments are to use the Termination of Employment form in the case of every individual who severs connections with the University so that the staff member's records and other University records are complete.

The Termination of Employment form is to indicate the last day of service. For staff and faculty with an accrued vacation balance at termination, the accrued vacation balance will be paid as a lump sum at the current hourly rate of pay and is not to be used to extend the last day of service.
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12.2 NON-RENEWAL OF PROBATIONARY ACADEMIC APPOINTMENTS.
Notice of non-renewal of a probationary appointment of a faculty member, or of intention not to recommend reappointment after a stated period of a probationary appointment has expired, is given in writing in accordance with the following standards:

12.3 MERIT SYSTEM STAFF.
(Amended 3/02)

Resignations are reported on a form provided for that purpose through the University Human Resources Web Transaction System. It is important that the last day of work be indicated.
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12.4 GRADUATE ASSISTANT DISMISSAL.
(Regents 11/13-14/69; amended 3/8/06)

(See also II-29 Hearing Regulations for Alleged Violations of Regents Rules.)
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Page last updated June 2013 by Office of the Senior Vice President for Finance and Operations