Staff members of the University are integral members of the campus community, as they work to support the University's threefold mission of teaching, research, and service. They provide services necessary for a high quality educational experience to undergraduate, graduate, and professional program students. They provide services to and participate in the various research endeavors conducted at the University. Staff members also provide a myriad of direct services to students, families, the greater University community, and the State of Iowa.
b. The accountabilities reflected in this policy statement are essential to the full achievement of the University's mission and goals. The policy is a product of the University's accountability to the citizens of the state, as public employees of the State of Iowa. The adherence to these ethical standards should be reflected both in the work product of each staff member, and in staff member's interactions with students, colleagues, customers, and clients of their work. It is the obligation of each University of Iowa staff member to make a good faith effort to understand these standards and to conduct themselves accordingly.
In addition, University staff members are expected to comply with all board of Regents, State of Iowa, policies, including the Regents Code of Business and Fiduciary Conduct. Employing units of the University also may establish more specific expectations in addition to these standards or elaborate on these standards in greater detail, such as the Code of Ethical Conduct specific to University of Iowa Hospitals and Clinics. Such expectations will be clearly communicated to affected staff.
c. Violations of this policy may result in disciplinary action. Supervisors will investigate and appropriately address perceived violations of the Policy on Ethics and Responsibilities with individual staff members under their authority. Reports of alleged violations of the policy initiated by other members of the University community may be initiated through the Administrative Review procedures (III-28.2), unless specifically reserved to a particular procedure defined in University policy.
d. Alleged violations of University policies should be investigated and addressed promptly, following appropriate procedures for performance management and/or discipline. Disciplinary sanctions may include written letters of discipline, paid or unpaid disciplinary suspensions, and/or termination of employment as warranted by the individual circumstances. Unpaid suspensions may be applied to salaried staff exempt from the Fair Labor Standards Act for violation of written policies governing workplace conduct rules or for violations of state or federal laws. Disciplinary sanctions should be taken only as necessary to ensure the standards of conduct and performance are maintained.
b. "Staff members" as referenced in this policy includes the Professional and Scientific and Merit system employees of the University, as well as formally appointed administrators in their capacity in making non-academic decisions (Executive Vice President and Provost, vice presidents, deans, directors and departmental executive officers).
16.4 ETHICS AND RESPONSIBILITIES.
(Amended 3/08; 2/13)
Note: Effective February 2013, this policy has been revised. For the most current version without redlining, return to III-16.4.
(2) Staff will refrain from unauthorized use of work effort or resources for non-University business.
(3) Staff will maintain regular attendance and provide an acceptable quantity and quality of work.
(4) Where appropriate, staff will promote and protect diversity of opinion in the workplace, in support of intellectual freedom.
(5) Supervisors will be responsible to encourage the intellectual and professional growth of staff members for whom they have supervisory responsibility.
(3) Supervisors will be held accountable for fairness related to those staff members for whom they have supervisory responsibility, and will carry out their supervisory responsibilities consistent with the standards outlined in this policy.
(4) The equitable treatment of staff will be based upon consideration of the relevant facts and circumstances to the individual situations, which may lead to differences in treatment based upon these factors.
(2) Staff will not use threatening, intimidating, or abusive language, or otherwise engage in conduct that creates a hostile environment that interferes with work of the unit.
(3) Staff will comply with the University Policy on Violence (II-10).
(4) Supervisors will establish and maintain standards for collaborative interaction among peers and employees that is characterized by respect, honesty, and service, and will constructively manage conflict as it occurs.
(2) Staff will comply with University policies governing the use and protection of University resources.
(3) Staff will comply with procedures to assure the ethical treatment of humans and animals in research.
(4) Staff will report any unsafe workplace conditions or practices to appropriate University authorities.
(5) Senior managers are responsible for the compliance to the Regents Code of Business and Fiduciary Conduct for themselves and also those for whom they are responsible.
(2) Supervisors are responsible to establish appropriate safeguards for the information and data under their authority, and to assure their staff members have the ability and expectation to comply with appropriate expectations for the protection and appropriate use of this information.
(3) All staff will adhere to the University policy on the Acceptable Use of Information Technology Resources (II-19).
(2) Staff will not accept money for research or gifts on behalf of the University or as part of their University activities except as prescribed by University policy (see II-35).
(3) Staff will assure that all funds provided for research must be spent in ways consistent with the funding documents and in compliance with the guidelines on allowable costs.
(4) Staff in charge of budgets will monitor records of expenditures for compliance with University policies and procedures and will allow these records to be viewed by appropriate parties.
(5) Staff are strongly encouraged to report potential financial fraud or other inappropriate use of University assets through one of the following options:
(b) To any financial or Human Resources representative within their organizational unit (e.g., college), or,
(c) To a central University office such as University Controller, University Human Resources/Employee and Labor Relations, Office of General Counsel, or Office of Internal Audit,
(d) In the case of possible criminal activity, the Department of Public Safety, or
(e) Through EthicsPoint at 1 (866) 294-9350 or at http://president.uiowa.edu/about-university/ethics-and-conduct; or
(f) UI Health Care Employees may report through the Joint Office for Compliance Helpline at Compliance@healthcare.uiowa.edu or at (319) 384-8282.
(5) (6) Supervisors are responsible for the staff assigned to them, and will correct, through education, coaching or discipline, any violations of University policy or lack of satisfactory performance.
Disability Protection Policy and Accessibility Statement: www.uiowa.edu/~our/opmanual/ii/07.htm
Sexual Harassment and Consensual Relationships: www.uiowa.edu/~our/opmanual/ii/04.htm
Statement on Diversity: www.uiowa.edu/~our/opmanual/ii/08.htm
Human Rights Policy: www.uiowa.edu/~our/opmanual/ii/03.htm
Drug Free Environment: www.uiowa.edu/~our/opmanual/ii/12.htm
Policy on Violence: www.uiowa.edu/~our/opmanual/ii/10.htm
Physical and Sexual Abuse of Children: www.uiowa.edu/~our/opmanual/ii/15.htm
Financial Fraud Policy and Processes to Prevent and Detect Its Occurrence: www.uiowa.edu/~fuscntrl/financial_fraud_policy.html
Regents Code of Business and Fiduciary Conduct: www2.state.ia.us/regents/Policies/Chapter%207/chapter7.02.htm
University Work Rules for Merit Staff: www.uiowa.edu/~hrpersvc/relations/workrules.html
Stewardship of Personnel Files: www.uiowa.edu/~our/opmanual/iii/07.htm
Acceptable Use of Information Technology Resources: www.uiowa.edu/~our/opmanual/ii/19.htm
Conflicts of Commitment and Interest: www.uiowa.edu/~our/opmanual/ii/18.htm
Conflict of Interest in Employment: www.uiowa.edu/~our/opmanual/iii/08.htm
Self-Identification through Use of the University Name: www.uiowa.edu/~our/opmanual/ii/33.htm
Iowa Gift Law: www.uiowa.edu/~our/opmanual/ii/35.htm