Note: Effective April 2013, this policy has been revised. For individual changes, see the redlined version.
A flexible work arrangement allows the application of an innovative approach to achieve a highly productive, harmonious work environment that is responsive to the changing professional and personal needs of today's workforce. Flexible work arrangements refer to flextime, compressed work week, telecommuting, reduced work week/part-time, and job sharing.
Formal flexible work arrangements as described below do not replace incidental temporary adjustments of an employee's schedule that, on occasion, arise in the workplace. Neither this policy nor any formalized flexible work arrangement can supersede or contradict the terms and conditions of any union contracts and/or the appropriate administration and use of vacation and sick leave credits as defined by University of Iowa policy.
b. Flexible work arrangements can produce a variety of benefits for both the employee and department. Typical benefits may include:
A flexible work arrangement is not a right of employment. It is established at the discretion of the employing unit and may be subject to change at the discretion of the unit.
If established, a flexible work arrangement does not serve as a precedent for a future arrangement within a department. The success of a flexible work arrangement lies in it being mutually beneficial for the unit and the employee established on a case-by-case basis. The University recognizes many valid reasons why an employee may request a flexible work arrangement, including, but not limited to: professional development, community activities, family responsibilities, individual work habits and style, health and well-being. The decision to grant a flexible work arrangement request should be based on employee performance and operational interests.
Flextime refers to practices such as:
24.3 COMPRESSED WORK WEEK.
Compressed work week refers to practices such as:
Telecommuting refers to the practice of fulfilling a portion of the employee's work/job responsibilities at an alternative work site at a minimum of eight hours weekly on a regular basis.
24.5 REDUCED HOURS/PART-TIME.
Reduced hours/part-time refers to the practice of decreasing the number of regular hours worked to less than a full-time position. Reducing hours worked may affect salary, benefit levels, and accrual rates of vacation, sick, and holiday leave.
24.6 JOB SHARING.
Job sharing refers to the practice in which two staff members share the responsibility of one full-time position. Job responsibilities/tasks and hours may be split evenly or unevenly between the two individuals. Reducing hours worked may affect salary, benefit levels, and accrual rates of vacation, sick, and holiday leave.
24.7 PROTOCOLS FOR ESTABLISHING FLEXIBLE WORK ARRANGEMENTS.
b. The arrangement supports the department's or unit's goals, including cost effectiveness, excellent customer service, high productivity, and equitable work distribution among colleagues, which may include cross training.
c. Appropriate performance standards and measures, means of supervision, communication, and systems for accountability must be feasible and practical.
d. Appropriate materials, resources, systems, supervision, etc., must be available during non-traditional hours.
e. The employee's past performance indicates that the arrangement will be successful.
f. Arrangements are in writing and signed by the employee, the employee's supervisor, and other relevant administrators as appropriate.
g. Arrangements are time specific, that is, have a specific date for review and reconsideration. The initial review may follow a short-term pilot period.
h. The denial of a flexible work arrangement request is based upon employee performance and/or the operational needs of the unit, and the rationale is communicated to the employee in writing. Such a denial of a request cannot be grieved.
i. The flexible work arrangement can be tracked in Employee Self Service.
b. Arrangements that are either modified and/or renewed continue to have a specific review date and be appropriately documented. Flexible work arrangements can be tracked in Employee Self Service.
c. Flexible work arrangements can be discontinued by either party with a four-week notice unless an immediate and unanticipated operational need supports the suspension of the flexible work arrangement by the employer.
d. The dissolution of a flexible work arrangement by a supervisor is based upon employee performance and/or the operational needs of the unit, and the rationale is communicated to the employee in writing. Such an action cannot be grieved under University policy.