University employees should exercise supervision over visitors who enter their workplace to ensure personal safety and minimize disruption of work-related activities.
b. "Workplace" refers to all University facilities that may be used as laboratories, studios, classrooms, hospitals and clinics, or offices, as well as any other spaces used in carrying out the University's threefold mission of teaching, research, and service.
c. "Personal safety hazards" that may exist in University workplaces include both physical and material hazards (chemical, radioactive, and/or biological) related to the functions of the various working environments at the University.
32.3 RESPONSIBILITY FOR POLICY AND PROCEDURES.
(2) Protect the confidentiality of data and information that may relate to students, patients, employees, and others served by the University community.
(3) Minimize activity that might detract from the productivity and effectiveness of University faculty and staff in the workplace.
(4) Maintain the security of University property and resources.
For example, visitors should not be brought to areas in which hazardous equipment, materials, or activities are present (e.g., laboratories, studios), except for conducting University business and only when utilizing appropriate safety precautions. Colleagues, prospective students, and students from primary and secondary schools may enter these areas as part of educational programs or for academic, scholarly, artistic, or research purposes; however, they must be fully supervised during their visit. Full supervision of visitors in areas with known hazards requires the undivided attention of the supervisor(s) to the visitor(s), and visits should be limited in frequency and duration.
Visitors brought into areas that do not normally entail hazards beyond those usually encountered in public spaces (e.g., administrative offices, libraries, lecture classrooms) should be supervised at a level that is necessary and sufficient to ensure both the safety of the occupants and visitor(s). Even these visits should be limited insofar as it is necessary to assure that the quality and quantity of work being carried out by all employees and students in the area are not compromised, and that the quality and integrity of all University data, services, and resources are maintained.
Questions or concerns regarding specific visitors and/or the applications of the policy should be directed to the administrative official responsible for the unit.