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b. The provisions listed below govern the service of alcoholic beverages on campus under the direction and control of the Food Service Department of the Iowa Memorial Union (IMU).
c. As space is available, individuals or groups other than the Iowa Memorial Union may schedule food events with alcoholic beverage service in accordance with the regulations in this policy. Such groups must use the IMU services for this purpose as provided in V-26.2d.
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b. All service will be in accordance with the rules and regulations of the University.
c. Service is available daily (including Sundays) and will be limited to events and activities authorized and scheduled by the Union administration.
d. All beverage service (alcoholic and non-alcoholic) will be supplied by the IMU Food Service. The dispensing and control of alcoholic beverages are the responsibility of the IMU Food Service.
e. The IMU Administration reserves the right to designate an appropriate room for the proposed event if it is to be held at the IMU.
f. The IMU Administration reserves the right to limit the total attendance in a room and the quantity of alcoholic beverage to be provided (based on the estimated number in attendance, the length of the event, and the general behavior of those attending).
g. Any reference to alcohol in advertising for the activity should be omitted.
h. Events at which liquor (that is, distilled spirits other than beer and wine) is served are closed to the public. Only beer and/or wine may be served at events open to the public. Such events may be held in facilities designated. This policy (V-26.3b) is authorized by the Vice President for Student Services and Dean of Students. Alcoholic beverages for public consumption are limited in a designated facility (see V-26.3b).
i. Liquor service and beer/wine service are not generally available before noon and will end one-half hour prior to the close of an event.
j. Students and others must be 21 years of age or older to consume alcoholic beverages in accordance with state law and provisions in the Policies and Regulations Affecting Students, University Housing's Residence Hall Guidebook, and this policy.
k. Appropriate monitoring to assure that alcoholic beverage consumers are of legal age will take place at all events where alcoholic beverages are served and is the responsibility of the IMU Administration. The IMU Administration reserves the right to provide usher(s) at a cost to the sponsoring organization whenever restricted access is required, admissions is charged, or the estimated attendance is 100 or over.
l. It is illegal for any State of Iowa liquor licensee, which includes the IMU, to accept free alcoholic beverages from any outside source. A distributor may donate funds directly to sponsoring organizations only. These organizations are then responsible for full payment of any charges incurred. The IMU Food Service charge will include the cost of the requested item(s) plus additional fees to cover indirect costs of operation, such as: use of equipment, labor (set up and/or clean up service), cups, and administrative overhead.
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26.3 SERVICES AVAILABLE THROUGH IMU FOOD SERVICE.
(2) Hosted Bar. Liquor service by the means of a hosted bar must be for a closed group, either by invitation or advance ticket or as part of a closed scheduled food event. Beverage type, quantity, price, minimum guarantee in sales, and estimated attendance must be agreed upon and confirmed in writing as least two weeks prior to the event. Increases in quantity during the event must be approved by the IMU administration and the representative of the group making the original arrangements.
(2) Beer/wine will be provided only by IMU Food Service, under the terms of this policy.
(3) Service of beer/wine will be restricted to those programs where food and drink are a social amenity to the program.
(4) Money collected from the sale of all beverages and food sold must be deposited to a University account through the IMU Food Service.
(5) Entrance to an event will be monitored in ways appropriate to the type of event. Proof of age will be required for entry. Consumption of beer/wine is restricted to designated areas. An admission ticket will not entitle a patron to unlimited beer/wine.
(6) The sponsoring organization must pay the cost of ushers, ticket takers, or special staff assistance necessary to assure proper safeguards with respect to the sale of alcoholic beverages to minors and to public safety.
(7) Reasonable food for the occasion and non-alcoholic beverage alternatives must be available.
Service of alcoholic beverages in academic buildings will not be permitted in connection with events to be open to students. For example, service of alcoholic beverages in an academic building may be permitted for a reception by the Dean for developmental activities but not for a reception in connection with a public lecture. In the case of a public lecture, any reception involving the service of alcoholic beverages may be held at the locations listed in V-26.3b above, where protocols for the assurance of compliance with laws on use of alcoholic beverages by minors and for the assurance of public safety are in place.
(2) Regulations. The following regulations must be observed, in addition to the General Conditions found in V-26.2 above.
(b) Wine/beer will be provided only by the IMU Food Service under the terms of this policy.
(c) Service of wine/beer will be approved in circumstances where food and drink are a social amenity to the program.
(d) The college requesting approval for service of beer/wine must designate a room in the building in which such functions are to be held. Approval will not be granted for service of beer/wine in rooms other than the rooms designated by the colleges.
(e) Entrance to designated rooms will be monitored in ways appropriate to the type of event. Consumption of beer/wine is restricted to the designated room.
(f) The college must pay the cost of ushers or other special staff, if necessary, to assure proper safeguards with respect to the service of alcohol to minors and public safety.
(g) Reasonable food for the occasion and non-alcoholic beverage alternatives must be available.