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Operations Manual The University of Iowa

PART V. ADMINISTRATIVE, FINANCIAL, AND FACILITIES POLICIES

CHAPTER 32: LEASE OF REAL PROPERTY

(Amended 9/93; 3/01; 3/09)

32.1 Lease of Space for Use by the University
32.2 Lease of University Space to an Outside Entity
32.3 Policies and Guidelines
32.4 Environmental Review Prior to Acquisition of Real Estate

32.1 LEASE OF SPACE FOR USE BY THE UNIVERSITY.
Any unit of the University having a need for additional on-campus space should attempt to secure it through Space Planning and Utilization (Facilities Management; or, at UIHC, contact Hospital Planning). In the event on-campus space is not available, the Business Manager will, on the basis of a direct request from Space Planning and Utilization, attempt to locate suitable space in the area, negotiate lease terms on behalf of the Board of Regents and prepare and submit the appropriate documents to the Board for approval.

Any unit of the University having a need for space outside Iowa City should contact the Business Manager and the same steps as outlined above will be followed except that Space Planning and Utilization (Facilities Management) need not be involved.
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32.2 LEASE OF UNIVERSITY SPACE TO AN OUTSIDE ENTITY.
Any transaction involving the leasing of University-owned space will be handled by the Business Manager. Terms will be negotiated on behalf of the Board of Regents and the appropriate documents will be prepared and submitted to the Board for approval.
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32.3 POLICIES AND GUIDELINES.
Although the leasing of real property does not easily lend itself to formal bidding procedures, it is a purchase of service and is therefore subject to all applicable portions of the University purchasing procedures found in V-11.

(See also IC 262.9 (14).)

32.4 ENVIRONMENTAL REVIEW PRIOR TO ACQUISITION OF REAL ESTATE.
(3/01; 3/09)


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Page last updated June 2013 by Office of the Senior Vice President for Finance and Operations